Posted on June 3, 2025
Planning an event is already enough work in itself. Between vendors, speakers, and figuring out the agenda, the last thing you want is a messy registration process.
You want people to sign up, get their confirmation, and know exactly what to expect next. No mix-ups. No last-minute fire drills. Just a simple way to get your attendees through the door, physically or virtually.
So, how do you pick a tool that helps instead of adding more stress?
That’s what this guide is for.
You’re about to see a clear, honest breakdown of the best event registration software out there, plus what matters before you even start comparing platforms.
What is event registration software?
Event registration software is a tool that helps people sign up for your event online. It takes care of the details, like collecting names, sending out confirmation emails, handling payments if you’re selling tickets, and keeping track of who’s attending.
Think of it as the digital front desk for your event. Instead of having a person manually check people in or write names down on a clipboard, the software does the work for you.
Here’s what it usually handles:
- A sign-up form that collects attendee details
- Options to accept payments, promo codes, or RSVPs
- Confirmation emails and calendar invites
- A way to track registrations in one place
- Sometimes, even check-in tools and QR codes at the venue
You’ve probably used one before without realising it, like when you registered for a webinar or booked a seat at a conference.
The goal? Make it easy for people to say “I’m in” and show up ready.
What matters when choosing event registration software
Now that you know what it does, let’s talk about what you need it to do well.
Because let’s face it: most tools look shiny on the surface. But once you dig in, things can get confusing. Some are too basic. Others try to do too much.
So here’s what to look out for:
1. Is the sign-up process easy for you and your attendees?
If someone clicks your event link and doesn’t know what to do next, that’s a red flag. Look for software that allows you to build simple forms without requiring technical skills. Bonus if it works smoothly on a phone.
2. Can you customise the registration page to feel like your brand?
Nobody wants a generic, cookie-cutter form. Your logo, your colours, your message, it should feel like your event from start to finish.
3. Do payments and ticketing work the way you need?
Some events are free. Some need paid tickets. Others need discount codes or VIP access. Choose a tool that gives you flexibility without making you jump through hoops.
4. Does it talk to your other tools?
If you already use tools like Mailchimp, Salesforce, or HubSpot, your registration software should connect with them. That way, you’re not copying and pasting data all day.
5. Can you see who signed up, and when?
You need essential insights, such as the number of people registered and which sessions they selected. It helps you prepare better and avoid surprises on the day of the event.
6. Can you turn off features you don’t need?
Some events don’t need social media sharing or gamification. A good tool lets you switch off anything that doesn’t make sense for your setup.
If you’re just learning the ropes or curious about how to become an event planner, registration tools are one of the first things you’ll need to understand.
The best event registration software (reviewed & explained)
Not every event is the same, and not every tool works for every organiser. Some platforms are built for massive conferences. Others are better for small public events or academic meetups.
In this section, you’ll get a clear, honest look at some of the most talked-about registration tools: InEvent, Cvent, Eventbrite, and Whova. Each has its strengths and trade-offs. Let’s break them down in plain terms.
1. InEvent: A closer look at the best event registration software
If you’re tired of bouncing between different tools just to pull off a single event, InEvent might be what you’re looking for. It’s built to be a complete solution, from the first registration click to post-event insights. Instead of giving you just a sign-up form and leaving you to figure out the rest, InEvent brings everything under one roof.
Let’s unpack what it offers and how it could fit your needs.
What you can do with InEvent
Here’s a full breakdown of what InEvent includes, and yes, it’s a long list, but each feature exists to make your event planning simpler, not harder.
1. Registration tools
- Event Registration
- On-Site Registration
- Website Builder
- Custom Forms
- Sponsor Management
- Speaker Management
- Ticket Management
- Event Appointments
- Scheduled Meetings
- Content Management
You can build custom sign-up forms, manage speakers and sponsors, and set up different ticket types all in one place. Want to schedule 1:1 appointments or breakout sessions? That’s built in, too. And if you need a branded website to host it all? There’s a drag-and-drop builder ready for you.
2. Pass & check-in options
When it’s event day, InEvent helps you get people in the door fast. You can print badges, use kiosks for check-in, scan attendees with NFC, or even activate facial recognition. It’s built to reduce waiting time and help you capture leads without having to chase paper forms.
3. Live engagement tools
- Mobile App
- Virtual Lobby
- Live Studio
- Gamification
- Event Management Dashboard
- Accessibility Features
- Interactive Event Map
Attendees can explore your event using the app, join virtual sessions, play games, or find their way using an event map. You get complete control over how people engage with your content, no matter where they’re joining from.
4. Compliance & back-end management
Need to track costs, manage vendors, or keep an eye on what’s been used or delivered? InEvent offers a comprehensive suite of tools to help you stay on top of operations before, during, and after the event.
5. Integrations that work
- CRM and Data Analytics Tools
- Native Integrations with Major Platforms
- App Marketplace
- AI-Powered Features
You don’t have to give up your favourite tools. InEvent connects with Salesforce, HubSpot, Mailchimp, Slack, Zoom, and more. You can even tap into AI features to automate tasks like matching attendees or generating insights.
Who is InEvent best for
InEvent is ideal if you’re handling corporate events, conferences, summits, trade shows, or virtual launches. It’s also a strong fit for associations, schools, or government teams seeking more structure and reduced manual work.
Whether you’re planning a 100-person workshop or a 10,000-person expo, InEvent adjusts to fit your scale.
Why people pick InEvent over others
- You control everything from one dashboard.
- It’s made for professionals, but doesn’t require a tech degree.
- It helps you avoid tool overload by combining features that most platforms split up.
- Pricing is upfront and transparent, with no mystery add-ons.
- Customer support is honest, responsive, and helpful.
Plus, there’s a reason InEvent is used by teams at brands like Amazon, KPMG, and Sony. The platform is designed to grow with you, not hold you back.
What about pricing?
InEvent offers custom pricing tailored to your needs, featuring different plans for per-event use or enterprise-level subscriptions. There are no hidden costs, and you’ll get a clear breakdown before you commit. That’s especially useful when you’re juggling budgets or need to get approval.
TL;DR
If your current setup feels like it’s held together by duct tape, or you’re constantly switching between platforms just to keep things running, InEvent gives you a way to bring it all together in one place.
You’ll spend less time putting out fires and more time focusing on the one thing that matters: delivering an unforgettable experience for your attendees.
2. Cvent:
Cvent is like a full event management department packed into one platform. It helps you set up your registration site, book venues, create an event app, track attendance, and run post-event reports, all in one place.
It’s designed for large teams handling significant events, such as major conferences, trade shows, or multi-day corporate gatherings.
What it does well:
- Lets you customise your registration page using drag-and-drop tools
- Handles hotel bookings, agenda building, check-ins, and mobile apps
- Includes AI tools to help you create content and promote events faster
- Connects with CRMs like Salesforce and HubSpot
- Offers strong post-event reports and data dashboards
What it costs:
Cvent operates on an annual license, plus a per-registration pricing model. Expect to pay $1,000 to $ 5,000 or more per month, depending on your specific needs. There are also credit card processing fees (2.5–3.5%), and you may need to upgrade for some features.
Things to consider:
- Powerful, but not beginner-friendly, the learning curve can be steep
- Best for large teams with the time (and budget) to learn the system
- Likely overkill for small or mid-sized events
Best for:
Corporate event planners, agencies, significant associations, higher education, or government teams manage multiple complex events every year.
3. Eventbrite:
Eventbrite is one of the most popular event tools because it’s so easy to start with. It’s great if you want to set up a public event, sell tickets, and promote it online, all without needing a developer.
It’s especially handy for concerts, community events, fundraisers, and casual meetups.
What it does well:
- Quick event setup with built-in ticketing and payment tools
- Connects to a large public marketplace (millions of potential attendees)
- Handles free and paid events
- Mobile-friendly
- Syncs with tools like Google Calendar, Mailchimp, and social platforms
What it costs:
Creating events is free if you’re not charging for tickets. If you are, fees are passed to attendees by default:
- 3.7% + $1.79 per paid ticket
- 2.9% payment processing fee per order
Optional upgrades include things like:
- More email sends via Eventbrite Pro (starting at $15/month)
- Sponsored placements for more visibility
Heads-up: Eventbrite retains 20% of your ticket revenue until after your event concludes, which can impact your cash flow.
Things to consider:
- High fees can add up if your tickets are expensive or you’re selling in volume
- Limited branding options on event pages
- Customer support gets mixed reviews
- It may not give you full control over your registration process
Best for:
Organisers who want a fast setup, a straightforward interface, and a built-in audience. Perfect for public-facing events that don’t need advanced customisation.
If you want a step-by-step guide on how to create online ticketing system, check out our detailed walkthrough.
4. Whova:
Whova excels in engaging attendees and bringing people together at your event. It’s not just about registration, it’s about creating a strong experience during and after the event.
It’s used by organisations such as Deloitte, IKEA, and NASA, and is also popular with academic institutions, associations, and conference organisers.
What it does well:
- Offers customisable registration with support for ticket types, early bird pricing, and forms
- Strong networking tools: direct messages, community boards, interest matching
- Great for in-event interaction: live polls, Q&A, social walls
- Includes a branded event app for schedules, updates, and messaging
- Exhibitor and sponsor tools built in
- Clean, visual event page builder (no coding needed)
What it costs:
Pricing isn’t public; you’ll need to request a quote. That said:
- Paid tickets come with a 3% + $0.99 fee per sale
- Free tickets don’t have fees
- Offers early payouts so you can cover expenses before your event happens
Things to consider:
- Feature-packed (which is great), but may feel overwhelming at first
- Some users report a learning curve for first-time organisers
- Works best if you want networking and engagement to be a big part of the experience
Best for:
Conferences, expos, academic events, and workshops where networking, engagement, and attendee experience matter.
5. RegFox
RegFox is one of the most affordable tools on this list, but don’t let the low cost fool you. It’s packed with features that help you customise your event exactly the way you want.
It’s especially popular with nonprofits, schools, churches, and small businesses that need to keep costs low but still want control over how their event looks and runs.
What it does well:
- Custom registration forms with flexible design and conditional logic
- Add-ons for selling products or merchandise during sign-up
- Built-in badge printing and access control for your team
- Email and text message notifications
- Cashless payment support
- Lets you keep the processing fee instead of passing it to someone else
What it costs:
- $0.99 + 1% per paid registrant, capped at $4.99
- Free events cost $0.99 per registration, unless you also host paid events, then free ones are completely free
- Standard payment fees apply (usually 2.9% + $0.30)
- Email and SMS tools may cost extra each month
Things to consider:
- Affordable, but some advanced tools require add-ons
- Analytics aren’t as deep as what you’ll get with bigger platforms
- Integrations are solid (Salesforce, HubSpot, Mailchimp, Google Sheets), often via Zapier
Best for:
Anyone who wants a low-cost, easy-to-use registration tool without sacrificing customisation. Great for local events, fundraisers, and community-driven experiences.
Need help choosing a name badge printer for events? We’ve got a full guide that breaks it down by event size and budget.
6. Splash
If the look and feel of your event page matters a lot to you, Splash is worth checking out. It’s designed for marketing teams that want every detail to match the brand.
It’s ideal for product launches, brand events, networking nights, and other events where design, data, and engagement are all high priorities.
What it does well:
- Beautiful registration pages with branding and custom themes
- Drag-and-drop design tools (great for non-designers too)
- Automated emails and reminders with personalisation
- Ticketing options for free and paid events
- Built-in Zoom webinar automation
- Team access controls for large teams
What it costs:
- Free, Pro, and Enterprise plans available
- No ticket fees for free events
- Paid plans include 1.25%–1.6% + $0.49 per ticket, plus Stripe’s processing fee (2.9% + $0.30)
- Discounts available for nonprofits
Things to consider:
- Looks amazing, but can be tricky to learn at first
- Some parts of the design editor are hard to customise fully.
- Support is usually helpful, but some users say urgent issues take time
- You may need to upgrade to access more advanced layout options
Best for:
Marketing professionals who care about design, branding, and event performance tracking. Especially useful if your team wants total control over how your event looks and feels.
7. Stova (formerly Aventri)
Stova is designed for serious events, think global conferences, enterprise summits, and massive expos. If you’re juggling sponsors, ticketing, budgeting, multiple teams, and attendee engagement, this platform can handle it all.
It’s more than just a registration tool – it’s a comprehensive event management system.
What it does well:
- Handles registration, marketing, budgeting, and reporting from one place
- Offers tools for venue sourcing, exhibitor management, and sponsorships
- Includes AI-powered matchmaking, lead tracking, and gamification
- Supports virtual, in-person, and hybrid formats
- Offers API access for custom integrations
- Built to handle thousands of attendees at once
What it costs:
- Custom pricing only, no public pricing available
- Generally considered a higher-cost solution, especially for smaller teams
- Some advanced features may be priced separately
Things to consider:
- Great for large organisations, but might be too complex for small teams
- Design customisation is limited compared to others on this list
- Some users find the templates outdated or hard to edit
- Support is praised, but the learning curve is real
Best for:
Large enterprises and event teams manage high-volume, global events that need a centralised system and advanced capabilities.
8. EventMobi
EventMobi has been around for over 15 years and is recognised for helping organisers create exceptional attendee experiences, particularly at conferences, corporate meetings, and trade shows.
It combines registration, live engagement, and communication tools, along with a robust mobile app, all in one place.
What it does well:
- Customisable registration pages and branded landing pages
- Mobile event app with schedules, chat, and notifications
- Easy badge creation and attendee check-in
- Live chat, meeting scheduling, and session engagement
- Lead capture for exhibitors and sponsors
- Great customer support and onboarding help
What it costs:
EventMobi has two pricing options:
- Per-event pricing starts at $2,500 for registration/ticketing and $3,500 for the full event app and hybrid features
- Annual plans start around $7,500 and go up depending on usage
- Add-ons like custom apps or branded features may cost extra
Things to consider:
- Strong support and features, but pricing can be steep, especially for smaller teams
- Some users note minor tech glitches or a learning curve for advanced tools
- Integrates with CRMs (Salesforce, HubSpot), marketing tools (Mailchimp, Pardot), and other platforms through Zapier
Best for:
Organisations running multi-day events or those that want a polished attendee experience, especially in industries like tech, finance, or healthcare.
9. RSVPify
RSVPify focuses on simplicity, privacy, and flexibility. It works well for both professional and personal events, like weddings, government functions, and exclusive VIP gatherings.
What sets it apart is its privacy-first approach and smooth setup process.
Here’s what it does well:
- Quick event setup with easy-to-use forms
- RSVP tracking, guest list tools, and seating charts
- Automated emails and reminders
- Event website builder and custom data collection
- Contactless check-in and QR code support
- Extra privacy options for guest-only events
What it costs:
- Free plan includes 1 event and 100 registrations/month
- Paid plans (Starter, Plus, Pro, Enterprise) are available
- “Pay-as-you-go” ticket pricing: 1.95% + $0.90 per ticket
- Standard card processing: 2.9% + $0.30
- No hidden fees, but some premium features may bump up costs for larger events
Things to consider:
- Great value for smaller events, but some limitations in branding and deep customisation
- A few users say the navigation can feel tricky at first
- Customer support is quick and helpful, especially if you’re on a paid plan
- Works with tools like Mailchimp, HubSpot, Google Calendar, and Salesforce through Zapier
Best for:
Anyone who wants a fast setup, private registration, and a tool that respects user data. Great for embassies, nonprofits, internal events, and personal celebrations.
Other event registration platforms you might want to explore
Looking for something even more specific? Here are a few platforms that solve niche problems or bring a unique value to the table:
1. Knack
A flexible no-code tool that lets you build your custom event registration system. Best suited for tech-savvy users who want full control and are already using a CRM or project management tool in conjunction with it.
2. Eventdex
Known for offering 0% commission on ticketing (you keep everything you earn). It also includes an AI event assistant and is used for trade shows and expos.
3. Ticket Tailor
Simple, budget-friendly tool designed for small events and independent organisers. Loved for its transparent pricing and friendly support team.
4. Bizzabo
Ideal for larger virtual or hybrid conferences, featuring advanced marketing and tracking capabilities. It has lots of bells and whistles, but might be a bit too much for small teams.
5. Zkipster
Tailored for high-end, invite-only events like galas and executive dinners. Great for guest list control, fast check-in, and creating VIP experiences.
Want more robust options beyond registration? See our top event management tools for planning, engagement, and post-event success.
Comparative analysis of the best event registration software
Here’s a detailed comparative analysis of several prominent event registration software solutions, highlighting their core features, target audiences, pricing models, unique selling propositions, and user feedback regarding ease of use, customer support, and value for money.
Key features comparison
Pricing model & target audience overview
User experience & support snapshot (average G2/Capterra ratings)
(Note: Inevent’s ratings are not publicly available in the provided research, hence marked as “Not applicable – internal” for objectivity within this comparative report.)
Questions you need to ask before picking one
Before you get too deep into comparing features and pricing, pause and ask yourself a few honest questions. These will help you determine what matters and avoid wasting time on tools that look good on paper but don’t meet your needs.
1. What kind of event are you running?
Is it a ticketed public event, a private internal meeting, or a multi-day conference with sponsors and sessions?
2. How tech-savvy is your team?
Do you need something that works out of the box, or are you okay spending time learning something more advanced?
3. What’s your budget, and what happens if you go a little over?
Are you paying per event, per registrant, or per year? Will you need to pay more for items such as branding or badge printing?
4. Do you need it to work with your existing tools?
Think about your CRM, email platform, calendar, or payment processor. Will this software talk to them?
5. How will you measure success?
Is it ticket sales? Check-ins? Leads gathered? Ensure the tool you choose can display those numbers.
6. Will the platform grow with you?
Maybe you’re running a single event now, but will you be handling more in a few months? If so, can the tool keep up with the demand?
If the answers help narrow it down to two or three options, you’re already ahead.
Even the best software needs the right marketing strategy. Learn how to promote an event that drives results.
Real-life event scenarios (and what to use for each)
Still not sure which one fits? Let’s look at real situations and match them with tools that are built for that kind of job.
Scenario 1: A 3-day corporate conference with sponsors and 1,000+ attendees
- Use: InEvent or Cvent
You need registration, ticketing, speaker and sponsor management, check-in tools, and solid post-event reporting. If you’re planning an event with external partners, it’s helpful to understand how to get sponsors for an event.
Scenario 2: A public community event with free or paid tickets
- Use: Eventbrite or Ticket Tailor
You need something quick, easy, and budget-friendly, with built-in promotion tools.
Scenario 3: A VIP fundraiser or private event with guest-only access
- Use: RSVPify or Zkipster
You want full control over who attends, a smooth check-in process, and data privacy.
Scenario 4: An academic or association conference with networking sessions
- Use: Whova or EventMobi
You’ll need attendee engagement tools, session management, and a mobile app to keep things organised.
Scenario 5: A virtual product launch or hybrid summit
- Use: InEvent, Bizzabo, or Hopin
Look for video streaming, breakout rooms, live chat, and analytics to see what worked.
Final thoughts: So, which one should you use?
There’s no perfect answer, but there is a smart one.
The best event registration software is the one that helps you:
- Get people signed up without headaches
- Handle payments, check-ins, and updates smoothly
- Make your event feel organised and on-brand
- Show you what worked and what didn’t after it’s all done
If you’re running significant or recurring events, InEvent is worth a serious look. It’s built for professionals, packed with features, and gives you the control you need without overwhelming your team.
Running a community meetup or small fundraiser? Eventbrite or RegFox might be all you need.
And if your top priority is privacy, branding, or VIP-level control, you’ve got strong options too.
Here’s the one question that matters most:
What do you want your registration tool to take off your plate, so you can focus on what matters: the event itself?
Make that your guide, and you’ll pick the right one.
About the Author / Chukwuebuka Mgbojikwe
