Top 7 Event Planning Software Tools for Any Organization

Posted on March 21, 2025

Managing events, whether corporate conferences, product launches, or community gatherings, can quickly become overwhelming. The logistics can be complex, from handling registrations and coordinating vendors to managing budgets and marketing. Without the right tools, event planning can lead to inefficiencies, errors, and unnecessary stress.

This is where event planning software comes in. These tools streamline the entire process, automating repetitive tasks, improving communication, and enhancing attendee engagement. Whether organising small meetups or large-scale conferences, the right software can help you save time, reduce costs, and ensure a seamless event experience.

In this article, we’ll explore the top 7 event planning software tools that can help any organisation plan, execute, and manage successful events effortlessly.

What Is An Event Planning Software?

Event planning software, also called event management software (EMS), is a digital tool that helps people quickly organise and manage events. It brings all the essential tasks, like scheduling, ticketing, communication, and reporting, into one platform, making event planning more efficient and reducing mistakes.

Modern event planning software includes features like: 

• Event registration & ticketing: Manage attendees and sell tickets online.
• Scheduling & agenda management: Plan sessions and activities.
• Communication & engagement tools: Facilitate networking and attendee interactions.
• Budget & expense tracking: Monitor financial aspects of the event.
• Data analytics & reporting: Gain insights into event performance.

It can be used for small meetings or large conferences, helping organisers save time, cut costs, and improve the experience for attendees.

The 7 Best Event Planning Software Tools

1. InEvent
2. Eventbrite
3. Whova
4. Cvent
5. Sched
6. vFairs
7. Bizzabo

1. InEvent

What Is InEvent?

InEvent is a cutting-edge event management platform designed to help organisations seamlessly plan, execute, and analyse in-person, virtual, and hybrid events. Established in 2014, the platform has grown to serve various industries, including pharmaceuticals, financial services, technology, and education. With a strong emphasis on innovation and customer experience, InEvent provides an all-in-one solution that simplifies event planning and enhances attendee engagement.

Key Features of InEvent

1. Event Registration: InEvent enables organisers to create branded registration forms, design custom event websites, and easily manage attendee approvals. The platform also supports ticket sales, donations, RSVP management, and automated guest communications via email and SMS.
2. Check-In & Attendee Management: Streamline attendee check-in with digital badges, facial recognition, and NFC-enabled passes. The platform also supports kiosk registration, lead retrieval for sponsors, and on-site technical support to ensure a smooth experience.
3. Virtual & Hybrid Events: InEvent’s Virtual Lobby is a central hub for online sessions, networking, and sponsor interactions. The Live Studio offers professional-grade video streaming with real-time editing, while breakout rooms, live chats, and polls enhance engagement.
4. Hospitality & Logistics: The platform simplifies travel and accommodation management, offering itinerary coordination, digital vouchers for flights and hotels, and luggage tracking via QR codes.
5. Networking & Engagement: Attendees can connect through matchmaking algorithms, one-on-one meetings, and interactive features like live Q&A, polls, and gamification. AI-powered engagement tools help create meaningful interactions.
6. Analytics & CRM Integration: Gain deep insights with InEvent’s analytics tools, which track attendee behaviour, engagement levels, and event ROI. The platform seamlessly integrates with CRM and marketing automation tools like Salesforce, HubSpot, and Marketo for real-time data synchronisation.

Why Choose InEvent?

1. Comprehensive Event Management: Whether you’re organising a corporate conference, trade show, or virtual summit, InEvent provides all the necessary tools to manage every aspect of the event efficiently.
2. User-Friendly & Customizable: With an intuitive interface and customisable branding options, InEvent allows organisers to tailor their events to match their brand identity.
3. Scalability & Industry Versatility: InEvent supports events of all sizes across diverse industries, making it a flexible choice for businesses, nonprofits, and educational institutions.
4. Enhanced Attendee Experience: The platform prioritises engagement through interactive networking, real-time translation, accessibility features, and seamless check-in options.
5. Strong Security & Compliance: With data privacy measures and secure payment gateways, InEvent ensures that event data and transactions remain safe and compliant with industry standards.
6. Global Reach & Reliability: Having served major brands like Coca-Cola and Amazon, InEvent has established itself as a trusted event management solution with a worldwide presence.

InEvent is more than just an event planning software; it’s a comprehensive solution designed to enhance event planning, execution, and analysis. Whether you need a platform for virtual conferences, in-person expos, or hybrid summits, InEvent’s powerful features and seamless integrations make it a top choice for businesses looking to deliver memorable event experiences. Book a meeting today and see how InEvent can transform your next event.

2. Eventbrite

What is Eventbrite?

Eventbrite is an online platform designed to help organisers create, promote, and manage events. Whether you’re planning a small community gathering or a large-scale conference, Eventbrite provides the tools needed to streamline ticket sales, registration, and event promotion. 

Features of Eventbrite

Eventbrite offers a range of features that cater to event organisers of all sizes. Here’s a closer look at some of them:

1. Event Promotion Tools
   • Seamless integration with social media platforms like Facebook, Instagram, LinkedIn, and TikTok.
   • Built-in email marketing tools for direct communication with attendees.
2. Ticketing and Registration
   • Allows organisers to sell an unlimited number of tickets for both free and paid events.
   • Flexible ticket options, including early bird discounts, group rates, and VIP tickets.
   • Promo codes to incentivise ticket sales.
3. Event Management
   • The Organizer Check-in App for on-site ticket validation and real-time attendance tracking.
   • Detailed reporting and insights, including audience demographics and marketing campaign performance.

3. Whova

What is Whova?

Whova is an event management platform designed to enhance attendee engagement and streamline event organisation. Whova provides various tools for seamless event planning, attendee networking, and sponsor engagement. 

Features of Whova

Whova offers a robust suite of features that cater to different aspects of event planning, including:

1. Attendee Engagement
   • A mobile event app (iOS & Android) that serves as a central hub for event information.
   • In-app networking tools such as attendee profiles, direct messaging, and business card scanning.
   • Interactive live polls, Q&A sessions, and a social wall for real-time engagement.
2. Event Management
   • Customisable registration and ticketing solutions to streamline attendee sign-ups.
   • Speaker management tools, including speaker portals for easy information updates.
   • On-site management features such as QR code check-in and badge generation.
3. Sponsor & Exhibitor Support
   • Lead capture tools for exhibitors to collect attendee information.
   • Virtual booth options to maximise exhibitor reach in hybrid and virtual events.
   • Customisable sponsorship placements to enhance visibility and ROI.
4. Analytics & Reporting
   • Comprehensive reporting on attendee engagement metrics.
   • Insights into networking interactions, session attendance, and sponsor performance.
   • Post-event data analysis to improve future event planning strategies.

4. Cvent

What is Cvent?

Cvent is a cloud-based event management software designed to streamline and enhance the event planning process. It provides tools for organising, managing, and executing events of all sizes, from corporate conferences to large-scale conventions.

Renowned for its robust capabilities, Cvent simplifies tasks such as venue sourcing, event registration, attendee engagement, and on-site management. 

Features of Cvent

Cvent stands out due to its extensive features catering to event organisers, marketers, and attendees alike. Some of the key features include:

1. Event Registration & Ticketing
   • Customisable online registration forms
   • Group registration support
2. Venue Sourcing
   • Access to a vast venue database
   • RFP management tools
   • Advanced filtering for venue selection
3. Attendee Engagement
   • Mobile event apps
   • Live polling and Q&A sessions
4. On-Site Event Management
   • Contactless check-in and badging
   • Attendee tracking and session management
5. Analytics & Reporting
   • Real-time dashboards
   • Customisable reports
   • Insights into attendee behaviour and engagement

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5. Sched

What is Sched?

Sched is an event management platform designed to simplify the planning and execution of educational events, professional development programs, conferences, and conventions. Its primary strength lies in its powerful scheduling capabilities, allowing organisers to easily create, manage, and present event schedules. Sched helps attendees personalise their event experience by enabling them to build customised schedules based on their preferences.

Particularly well-suited for academic institutions and non-profit organisations, Sched offers a user-friendly interface that makes it accessible to event planners, speakers, and attendees alike. 

Features of Sched

Sched provides a wide range of features that enhance event planning and attendee engagement:

1. Advanced Scheduling Tools
   • Create and manage multi-track event schedules
   • Allow attendees to personalise their schedules
   • Easily adjust session details in real-time
2. Flexible Check-In Options
   • QR code scanning for quick access
   • Self-check-in and manual entry options
   • Personalised badges with QR codes for efficient attendee tracking
3. Content & Resource Sharing
   • Upload and share presentations, videos, and documents
   • Create an event website or embed event details into an existing site
4. Event Analytics & AI Tools
   • Real-time analytics to assess event performance
   • AI-powered event planning toolkit for enhanced organisation

While Sched excels in schedule management and is an excellent choice for educational conferences, it may not have the advanced features of platforms like InEvent. 

6. vFairs

What is vFairs?

vFairs is a powerful and versatile event management platform that hosts virtual, hybrid, and in-person events. It is mainly known for its immersive 3D virtual environments, replicating real-world venues and enhancing attendee engagement. Whether you’re organising a job fair, trade show, conference, or networking event, vFairs provides an all-in-one solution to streamline the event experience for both organisers and attendees.

Features of vFairs

1. Virtual Event Experience

• Immersive 3D Environments: vFairs creates realistic, interactive virtual venues that mimic real-life event spaces.
• Gamification Elements: Engage attendees with scavenger hunts, leaderboards, trivia, and live polls.
• Social Media Wall: Integrate live social media updates to increase event visibility and engagement.

2. Event Registration & Ticketing

• Customisable Registration Forms: Collect essential attendee information through tailored sign-up processes.
• Multi-Tier Ticketing: Offer different ticket types with flexible pricing.
• Payment Processing: Supports integration with PayPal, Stripe, and other payment platforms.

3. In-Person Event Solutions

• Badge Printing & QR Scanning: Streamline check-in with on-site badge printing and scanning technology.
• Facial Recognition Check-In: Enhance security and efficiency with automated check-in options.

4. Content Management & Analytics

• Webinar & Content Hosting: Manage and distribute event materials, including documents, videos, and presentations.
• Real-Time Analytics Dashboard: Track event engagement metrics, individual attendee activity, and exhibitor performance.
• Post-Event Reports: Gain detailed insights to measure success and improve future events.

7. Bizzabo

What is Bizzabo?

Bizzabo is an event management platform designed to streamline the planning and execution of events, with a strong emphasis on hybrid and online events. It enables organisers to consolidate event data, enhance attendee engagement, and effectively demonstrate return on investment (ROI). 

Features of Bizzabo

1. Event Registration & Ticketing
   • Customisable event website builder
   • Advanced registration flows
   • Multiple ticketing options
2. Engagement & Networking Tools
   • Interactive virtual venues
   • In-session chat, live polls, and Q&A
   • AI-powered matchmaking for better networking opportunities
3. On-Site Event Management
   • On-site check-in and badge printing
   • Lead capture solutions for exhibitors and sponsors
4. Event Marketing Capabilities
   • Integrated email marketing tools
   • Customisable templates for promotions
   • CRM and marketing automation integrations

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How to Choose the Best Event Planning Software

When selecting event planning software, consider the following:

• Event Type: Virtual, hybrid, or in-person.
• Budget: Free vs. paid plans.
• Features Needed: Registration, ticketing, engagement, reporting, etc.
• Ease of Use: User-friendly interface.
• Integration Capabilities: CRM, marketing tools, and payment gateways.

Why Choose InEvent as Your Event Planning Software?

InEvent is a top-tier event planning software designed to streamline the entire event management process, from registration to post-event analytics. Whether you’re organising a corporate conference, trade show, or virtual summit, InEvent provides a comprehensive suite of features to ensure a seamless experience.

1. Effortless Registration & Attendee Management

InEvent simplifies event registration with tools like Event Registration, On-Site Event Registration, Custom Forms, and Ticket Management. Its Website Builder allows you to create a custom event page, while features like Sponsor and Speaker Management ensure smooth coordination with key stakeholders.

2. Advanced On-Site Check-in & Badge Printing

Make event check-in hassle-free with Badge Printing, Facial Recognition Check-in, Kiosk Registration, NFC Scanning, and Lead Retrieval. These features enhance security, speed up attendee entry, and provide valuable data for post-event engagement.

3. Seamless Hospitality & Travel Coordination

With booking, travel, and housing management features, managing accommodations and travel is easy. These tools help organisers coordinate logistics efficiently, ensuring a comfortable experience for attendees.

4. Interactive & Engaging Event Experiences

Enhance attendee engagement with interactive tools like the Mobile App, Virtual Lobby, Live Studio, Gamification, and Event Map. Whether hosting an in-person, hybrid, or virtual event, these features promote networking and participation.

5. Powerful Analytics & Compliance Tools

Track event performance and comply with industry standards using Analytics and Reports, Budget and Supplier Management, Project Management,  and Inventory Management. These insights help organisers make data-driven decisions for future events.

6. Smart Integrations for a Connected Experience

InEvent integrates seamlessly with CRM and Data Analytics tools, Native Integrations, and an App Marketplace. Its Artificial Intelligence capabilities also automate workflows, making event planning more efficient.

Book a meeting today and discover how InEvent’s event planning software can transform your next event.