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Government programs ban uncontrolled links because they collapse the security perimeter into a single URL. A shared link breaks identity assurance, weakens attribution, and destroys chain-of-custody. Email attachments fail the same way: recipients can forward, download, rename, and re-host. Once the file leaves your control plane, you lose revocation, visibility, and proof.
A government-grade sharing model treats every document as a controlled asset with three invariants:
Confidentiality: encryption protects the content at rest and in transit.
Authorization: policy gates access at the moment of use, not just at upload.
Accountability: immutable evidence records who accessed what and when.
InEvent Secure Vault implements those invariants as the default posture: no public links, no anonymous access, and no “anyone with the URL” behavior.
InEvent encrypts every file as a first-class object, not as an afterthought. The platform stores documents encrypted at rest and delivers them over encrypted channels in transit. InEvent ties decryption to authenticated identity and enforced authorization checks at view time.
Use “vault distribution” instead of “link sharing”:
InEvent authenticates the user through SSO (SAML 2.0 or OIDC) or controlled credentials.
InEvent enforces RBAC and optional domain whitelisting before it issues a view session.
InEvent serves the document through a controlled viewer session instead of a raw file URL.
InEvent revokes access immediately by invalidating sessions and tokens.
That flow keeps the document inside a managed trust boundary where policy can act.
Encryption at rest (AES-256):
InEvent encrypts stored document blobs using AES-256.
InEvent uses envelope encryption patterns: InEvent generates a unique data encryption key (DEK) per object or per file version, then wraps that DEK with a key encryption key (KEK) managed in a hardened key management system.
InEvent rotates KEKs on a defined schedule and re-wraps DEKs without rewriting every file, minimizing operational risk while preserving cryptographic hygiene.
InEvent isolates keys from data paths. The storage plane never needs to “know” the KEK; the key service handles unwrap operations under strict authorization.
Encryption in transit (TLS 1.3):
InEvent terminates all client and API transport over TLS 1.3.
InEvent prefers modern cipher suites that support forward secrecy, so compromised long-term keys do not expose historical sessions.
InEvent supports strict certificate validation and can integrate with enterprise network controls (proxy and inspection policies) while preserving end-to-end encryption requirements where mandated.
Controlled decryption at view time:
InEvent DRM Engine binds viewing to a short-lived session token. InEvent expires the token quickly and forces re-authorization on policy boundaries.
InEvent can restrict sessions by domain, device posture signals available to the app, IP allowlists, or geo constraints depending on program requirements.
InEvent prevents “static URL equals permanent access.” The viewer retrieves content through authenticated calls that re-check entitlements continuously.
Most leaks do not start with sophisticated exfiltration. They start with convenience: someone opens a briefing, screenshots a slide, and posts it to an unauthorized channel. Traditional file sharing cannot deter that behavior because the file looks the same for everyone. You need individualized accountability embedded into the content render itself.
InEvent DRM Engine overlays identity-bound marks at render time, not at upload time. InEvent ties the watermark to the authenticated viewer and the exact moment of access. That approach provides deterrence and attribution:
Deterrence: the viewer sees their identity on the material.
Attribution: if a leak appears, investigators can map the mark to a specific user session and device context.
InEvent applies the watermark across the viewport so the viewer cannot crop it out easily. InEvent supports faint, repeated patterns that preserve readability while remaining visible in a screenshot.
InEvent Dynamic Watermarking can include:
Viewer identifier (email address or federated principal)
Session timestamp (UTC with seconds)
Source IP address (and optionally inferred network segment)
Event identifier and document ID
Optional classification label (“Internal”, “Confidential”, “Controlled Unclassified Information”, or program-specific tags)
InEvent writes the watermark as a visual overlay in the viewer layer. That design reduces the risk of watermark removal through simple file manipulation because the viewer does not hand out a “clean” original by default in view-only mode.
When a screenshot leaks, your response clock matters. You need fast attribution and fast containment:
Attribution: the watermark tells you who likely captured it.
Confirmation: InEvent Access Logs confirm the user’s access timeline, IP, and session duration.
Containment: InEvent revokes access to the document, the user role, or the entire account.
Notification: InEvent exports log evidence to your SOC workflow or SIEM for correlation.
Dynamic watermarking does not “prevent screenshots” at the OS level across all devices, because modern devices always provide some capture path. InEvent instead implements the realistic control: it raises the cost of leaking by making attribution automatic and immediate.
In government environments, deterrence is often more effective than technical restriction alone. Most unauthorized disclosures are not malicious espionage attempts. They are lapses in judgment, moments of convenience, or misunderstandings about what material is permitted to leave the environment. Dynamic watermarking addresses that behavioral reality directly by reminding users—at the moment of access—that accountability is active.
When a user opens a sensitive briefing and immediately sees their identity embedded across the document, the psychological boundary changes. The content no longer feels anonymous or shareable. It is clearly assigned, traceable, and monitored. That visible accountability reduces casual leakage far more effectively than post-incident policy reminders.
Dynamic watermarking also protects leadership teams during high-risk moments. Cabinet briefings, pre-release policy drafts, crisis-response materials, and embargoed announcements often circulate under intense time pressure. In these scenarios, teams cannot rely on manual controls or “please do not share” language. Watermarking ensures that even when speed is required, accountability remains intact.
From an investigative standpoint, watermarking dramatically shortens response time. Instead of launching broad interviews or access reviews, security teams can begin with concrete evidence embedded directly in the leaked artifact. That speed matters. Faster attribution reduces rumor spread, limits downstream exposure, and strengthens confidence with oversight bodies.
Dynamic watermarking does not exist to punish users. It exists to protect programs, leadership credibility, and public trust—by making responsibility visible before mistakes happen, not only after they are discovered.
InEvent Secure Vault pairs watermarking with additional DRM controls:
View-only mode: InEvent disables standard download flows, so users cannot save the file to local disk through the app UI.
No-print policies: InEvent blocks print actions in the controlled viewer where supported.
Copy restrictions: InEvent limits text selection and copy operations for sensitive documents where format allows.
Short session TTL: InEvent limits the time window for access and forces re-authorization.
Role-scoped availability: InEvent only exposes sensitive briefings to the smallest possible role set.
Watermarking makes the leak attributable. RBAC and view-only controls make the leak harder. Audit logs make the investigation provable.
Government security posture treats access as a privilege that must match mission need. A vault that shows “everything to everyone who logged in” fails immediately. You need segmentation by role, clearance-equivalent program grouping, and operational status.
InEvent Secure Vault enforces Role-Based Access Control (RBAC) at the platform and event level. InEvent ties each file to an access policy and checks that policy at every access attempt.
Core RBAC primitives:
Roles: General Public, Registered Attendee, Staff, Speaker, VIP, Cabinet Members, Defense Contractor, Media, etc.
Permissions: view, download (if allowed), print (if allowed), share (typically disabled), manage (admin).
Scopes: event-wide, track-level, session-level, or folder-level vault collections.
Constraints: domain whitelist, email verification, SSO group membership, time windows, IP allowlists.
InEvent Access Control works best when you treat “role assignment” as an identity pipeline outcome, not a manual spreadsheet task. InEvent can map roles from SSO assertions (SAML attributes / OIDC claims) or directory group membership. InEvent also supports administrative overrides for urgent mission needs with full audit logging.
A practical government event distribution model looks like this:
General Public sees: public agenda, venue map, publicly releasable speaker bios.
VIPs see: extended biographies, stakeholder briefings, private schedule adjustments.
Cabinet Members see: policy briefing documents, talking points, closed-door meeting materials.
Defense Contractors see: statements of work, program updates, technical appendices specific to their contract.
Press sees: press kits and embargoed releases with time-based unlock.
InEvent implements this workflow through vault folders and document labels that map to RBAC rules. InEvent displays only what the user’s current role set allows. InEvent blocks enumeration of restricted filenames to reduce metadata leakage.
Government operations require revocation as a first-class control. Lost devices, compromised accounts, and personnel changes happen mid-event.
InEvent Secure Vault supports rapid revocation paths:
Kill a document: InEvent removes the file from the vault immediately and invalidates active viewer sessions.
Kill a role: InEvent removes the role’s entitlement to a folder or file set instantly.
Kill a user: InEvent disables the account or removes access entitlements, forcing logout and preventing re-auth.
Kill a device session: InEvent expires session tokens and blocks refresh for that device context.
InEvent can also enforce time-boxed access. You can allow a cabinet briefing to appear only during a defined window and then disappear automatically after the meeting.
InEvent reduces accidental overexposure by defaulting to:
Least-privilege role templates
Explicit allow over implicit allow
Time-limited access for high-sensitivity collections
Role-based access control is not only about restricting documents—it is about preventing confusion. In government programs, overexposure creates as much operational risk as underexposure. When users see documents they are not meant to interpret, misunderstandings spread quickly and decision alignment erodes. RBAC ensures that each participant sees only what is relevant to their mandate.
This clarity becomes especially important during multi-stakeholder events. Internal staff, contractors, elected officials, media, and public participants often coexist within the same event environment. Without strict segmentation, organizers are forced to choose between over-sharing or fragmenting the event into separate systems. RBAC eliminates that tradeoff.
InEvent allows one event environment to support multiple confidentiality tiers simultaneously. The agenda remains unified. Attendance remains consolidated. Reporting remains intact. Yet document visibility adapts automatically based on identity and role. This approach reduces administrative overhead while preserving security boundaries.
RBAC also protects teams during personnel changes. Government events frequently span weeks or months of preparation. During that time, staff rotate, contractors roll off, and responsibilities shift. When access is tied to roles rather than static file links, permissions update automatically as identities change—without requiring manual document recalls or redistribution.
Most importantly, RBAC transforms access control from a reactive cleanup task into a proactive security posture. Instead of asking “Who should not have seen this?”, teams can confidently say “Only those with defined mission need were ever able to access it.” That distinction matters deeply during audits, investigations, and post-event reviews.
Government CIOs do not accept “we think only X could access it.” They require evidence. Chain of custody means you can reconstruct access with precision: identity, time, source, action, and outcome.
InEvent Access Logs record document activity as a security telemetry stream tied to the identity layer and the document vault. InEvent logs:
User identity (federated principal / email)
Document ID and version
Action type (view, attempted download, attempted print, admin permission change)
Timestamp (UTC) with seconds
Source IP address and device identifiers available to the app
Session duration and viewer heartbeat events for “time-in-document”
Policy outcomes (allowed, denied, challenge required)
InEvent logs provide the minimum viable forensic record for investigations:
Access attempt: who requested access and what policy check applied
Access granted: when the viewer session started
Engagement: duration and activity signals
Exfiltration attempts: blocked download/print attempts
Admin actions: role changes, policy changes, document kills
InEvent structures logs so security teams can preserve integrity:
InEvent writes logs as append-only records.
InEvent applies integrity controls (hashing and signed exports) to reduce tampering risk.
InEvent supports export workflows for internal investigations, eDiscovery, and FOIA-oriented record production when applicable to program policy.
InEvent supports retention controls aligned to program requirements.
Your SOC team can ingest exported logs into a SIEM for correlation with SSO logs, endpoint telemetry, and network events. That correlation closes the chain: authentication, authorization decision, and data access, all tied to one identity.
For government teams, audit trails are not only about incident response. They are about institutional memory. Many programs require documentation long after an event concludes—sometimes months or years later—when original organizers are no longer available to explain what happened. Forensic logs provide that continuity.
When leadership, inspectors, or legal teams ask how information was distributed, logs replace assumptions with verifiable records. Instead of relying on recollection, teams can demonstrate precisely when access was granted, how long materials were viewed, and whether any restricted actions were attempted. This transforms compliance from narrative explanation into factual evidence.
Audit trails also protect organizers themselves. In high-visibility government events, accusations of mishandling information can arise even when procedures were followed correctly. Detailed access logs allow teams to demonstrate responsible stewardship, proving that controls were applied consistently and that deviations—if any—are traceable to specific actions.
From a governance perspective, this level of traceability supports repeatability. Security teams can analyze past events to refine policies, adjust role definitions, and improve future deployments. Over time, audit data becomes a learning asset, not just a defensive record.
Most importantly, chain-of-custody reporting reinforces trust. Trust between agencies. Trust between leadership and operations. Trust between government institutions and the public. When information handling is transparent, documented, and defensible, confidence replaces uncertainty—and oversight becomes manageable instead of adversarial.
Federal and many state programs require Section 508 compliance and typically align implementation with WCAG 2.1 criteria. A vault that secures documents but blocks screen readers fails both legally and operationally.
InEvent designs the document experience so accessibility remains compatible with security controls:
InEvent supports keyboard navigation for vault lists, folders, and document actions.
InEvent exposes proper UI labels, focus order, and control semantics so assistive technologies can interpret the interface.
InEvent document viewing works with major screen readers such as JAWS and NVDA in supported environments.
InEvent supports scalable text, contrast-safe UI patterns, and predictable interaction models to reduce cognitive load during high-pressure events.
Accessibility requires two layers:
Content accessibility: your PDFs and briefings must include tags, heading structure, alt text for images, and correct reading order.
Viewer accessibility: the application must allow assistive tech to reach the content and controls.
InEvent addresses layer two through accessible UI patterns. InEvent also supports operational guidance for layer one: publish tagged PDFs, add alt text, and validate reading order before upload. Security and accessibility must coexist; otherwise teams create shadow channels to “make it work,” which destroys your security model.
InEvent also supports captioning and transcript distribution workflows for embedded media when events include recorded briefings, so accessibility does not require insecure file duplication.
Government buyers evaluate security by evidence, not adjectives. Use this mapping to translate platform controls into audit language.
InEvent Secure Vault supports ISO 27001-aligned controls across:
Access control: RBAC, SSO, least privilege, administrative separation of duties
Cryptography: AES-256 at rest, TLS 1.3 in transit, key management discipline
Operations security: logging, monitoring, change control
Supplier relationships: controlled subprocessor posture and documented responsibilities
Incident management: log evidence, containment via revocation, investigative exports
InEvent controls map cleanly to:
Security: authentication, authorization, monitoring, incident response
Confidentiality: encryption, DRM controls, restricted distribution
Availability: operational resilience for event distribution use cases
Processing integrity: consistent policy evaluation and logged outcomes
Privacy: identity governance, retention controls, data minimization
When events include EU persons, GDPR surfaces fast. InEvent supports:
Lawful basis and purpose limitation: event-specific scoping, role-based segregation
Data minimization: store only identity attributes needed for access
Admin uploads the document into InEvent Secure Vault.
Admin tags the document with sensitivity level and assigns RBAC policy.
InEvent encrypts the document immediately and stores it as an encrypted object.
User authenticates through SSO (preferred) or controlled credentials.
InEvent validates identity, applies domain whitelist if configured, and checks RBAC.
InEvent issues a short-lived viewer token bound to the user and context.
InEvent DRM Engine renders the document through a controlled viewer.
InEvent applies Dynamic Watermarking with user identity, IP, and timestamp.
InEvent logs view start, view duration, and policy-related events.
Security team revokes a document, role, or user if risk appears.
InEvent invalidates tokens and removes vault availability immediately.
InEvent Access Logs export the evidence set for the incident record.
Email and consumer file-sharing fail because they cannot simultaneously guarantee:
Encryption plus policy enforcement at the moment of use
Role-level segmentation with instant revocation
Attribution inside the content (watermarking) tied to identity
Forensic logs that survive scrutiny
InEvent Secure Vault implements those four properties as a single system. That is the difference between “sharing a file” and “operating a vault.”
Enforce SSO (SAML/OIDC) and require MFA in the IdP.
Enable domain whitelisting and restrict enrollment to approved domains.
Define RBAC roles using least privilege and map roles from directory groups.
Set view-only mode for sensitive collections by default.
Enable InEvent Dynamic Watermarking with email, IP, timestamp, and doc ID.
Configure time-boxed access windows for briefings.
Set log retention, export cadence, and SIEM ingestion workflow.
Validate accessibility: tagged PDFs, reading order, keyboard navigation tests.
Run a tabletop incident exercise: compromised account, lost device, leak scenario.
Document operational runbooks: revocation steps, evidence export steps, escalation paths.
Answer: Yes. InEvent “View Only” mode prevents standard saving to local disk through the app interface and serves documents through controlled viewer sessions. InEvent DRM Engine enforces policy checks at view time, logs attempts to download, and allows instant revocation.
Answer: Yes. InEvent supports US data residency options and can align hosting to government and contractor requirements. For programs that mandate dedicated environments, InEvent can scope deployments and controls to meet contractual and regulatory constraints, including region-locked storage and logging.
Answer: Yes. InEvent supports CAC/PIV-based access via SSO integration when your identity provider handles CAC/PIV authentication. InEvent consumes SAML or OIDC assertions, maps users to roles, enforces RBAC, and logs access through InEvent Access Logs for audit continuity.
4. How does InEvent secure government documents?
InEvent secures government documents using AES-256 encryption for data at rest and TLS 1.3 for data in transit. The platform enforces strict RBAC and domain whitelisting so only authorized personnel can decrypt and view sensitive files.
5. Does InEvent track who views documents?
Yes. InEvent maintains a forensic audit trail for every document interaction, including user identity, timestamps, IP address, session duration, and blocked download or print attempts, with exportable evidence for investigations and compliance.
