If you’re here, you’re likely wondering whether Whova can still keep up with where your event program is headed.
Whova built a strong reputation by simplifying logistics for academic conferences, community events, and association meetings. Its mobile-first approach, attendee networking features, and accessible onboarding made it a solid choice for smaller teams or one-off events. But as more companies move toward integrated, branded, multi-format programs, some teams are starting to hit their ceiling.
InEvent excels here.
InEvent isn’t just another all-in-one platform. It’s an event operating system built for scale, supporting global teams, enterprise compliance, and complete event ownership across formats. Whether you're running internal town halls or high-stakes client events, InEvent gives you the infrastructure, flexibility, and control that Whova simply doesn’t offer.
This guide breaks down where each platform shines, where the gaps begin to show, and how InEvent helps teams evolve beyond basic event management to full-scale program execution, complete with native badge printing, AI website and agenda builders, CRM-integrated registration, and white-labeled everything.
Let’s take a closer look.
Whova has made a name for itself by helping small and mid-sized conferences streamline their event management, especially those that lean heavily on mobile. Its strengths lie in its attendee networking, agenda visibility, and community engagement tools, all of which are easily accessible through a well-designed mobile app. From academic symposiums to regional trade shows, Whova gives organizers a single interface to manage registration, communication, and engagement with minimal setup.
Its Community Board, in-app messaging, and attendee matchmaking features encourage interaction, even for low-lift events. That’s why it's often favored by associations, universities, and first-time event planners. Whova also includes sponsor visibility options, basic analytics, and lightweight badge generation. But much of the platform’s DNA is optimized for mobile-led, virtual-hybrid blends, not necessarily high-touch onsite or enterprise-level execution.
When teams need more control over branding, logistics, integrations, or reporting, many begin looking elsewhere.
InEvent is a full-scale Event Operating System designed for serious event teams running multi-format programs (virtual, hybrid, onsite, or all three at once). It goes well beyond mobile-first engagement to give you full control over how you build, brand, execute, and measure your event ecosystem.
Out of the box, InEvent delivers native on-site capabilities such as badge printing, smart check-in flows, and access control, without relying on third-party hardware integrations. For virtual and hybrid delivery, it offers broadcast-grade streaming, real-time Q&A, and multilingual captioning. But what really sets InEvent apart is its AI layer: teams can spin up branded event websites, registration flows, and personalized agendas in minutes using generative AI, cutting production time while still maintaining full design control.
On the backend, CRM integrations go deeper than surface-level syncs. InEvent lets you push session-level engagement data into Salesforce, HubSpot, and more—so marketing, sales, or internal comms teams can take action instantly.
The platform is also modular by design. You can scale up or down based on usage (not just licenses), making it a better fit for field marketing teams, agencies managing multiple clients, or enterprises running dozens of internal and customer-facing events across countries.
And unlike Whova, where branding is often confined to logos and color schemes, InEvent enables full white-labeling, from mobile apps to email templates to landing pages, making it possible to deliver consistent, premium brand experiences at every stage.Both InEvent and Whova call themselves “all-in-one,” but the depth, flexibility, and integration of those features tell a very different story when you look closely.
Below is a side-by-side comparison of core features. Each one was evaluated not just for availability, but for execution.
|
Feature |
InEvent |
Whova |
|
Registration Form Flexibility |
Dynamic forms built with AI assistance. Logic-based field visibility, multi-language support, branded layouts, and field-level CRM mapping. |
Standard form builder with limited logic and branding options. Great for basic RSVP or ticket flows, but harder to scale or customize. |
|
CRM Sync |
Native two-way integrations with Salesforce and HubSpot. Real-time sync per form field, ticket type, and attendee action. No middleware required. |
Manual exports or limited Zapier-based connections. Requires ongoing manual reconciliation for most CRM updates. |
|
Badge Printing & Check-in |
Fully native. Supports custom badge designs, on-demand printing, QR/NFC scanning, and session-based access control. |
Not supported natively. Requires external vendors or workarounds for onsite check-in and badge printing. |
|
Mobile App |
100% white-labeled, with customizable menus, modules, themes, and sponsor placements. Available on branded stores. |
Polished, well-reviewed default app. No white-labeling. All users download “Whova” app. Limited design control. |
|
White Labelling |
Full-stack branding: domain, website, email, app, registration forms, confirmation flows. |
Some logo customization available. Core app, URLs, and communications remain Whova-branded. |
|
AI Website & Agenda Builder |
Yes. Generate event websites and agendas in minutes using InEvent’s AI-powered builders. Includes image generation, speaker bios, and auto-sync with the mobile app. |
Not available. All pages are manually created within predefined templates. |
|
Streaming Workflows |
Native streaming included or integrated with platforms like Vimeo, YouTube, Zoom, and RTMP feeds. Includes backstage and sponsor zones. |
Relies heavily on third-party streaming tools. In-app experience varies depending on external setup. |
|
Session Analytics |
Tracks individual attendee behavior per session: duration, questions asked, polls responded, device used, etc. Supports scoring and intent tracking. |
Basic polling and attendance feedback. No attendee-level tracking across sessions. |
|
Admin Permissions |
Multi-level access per event, client, or function. Useful for agencies, regional teams, or enterprise orgs. |
Basic admin setup. Shared logins are common; no built-in structure for managing teams across clients or regions. |
|
Modular Pricing |
Flexible. Choose per-admin or per-registration pricing. Supports high-volume discounts, sandbox access, and bundled hours for services or support. |
Flat subscription or per-event pricing. Less flexibility for growing or multi-format teams. |
Whova simplifies the experience for smaller, self-contained events but its tools often hit limits when programs become multi-format, cross-functional, or enterprise-driven.
InEvent, on the other hand, redefines them with deeper integrations, stronger branding control, and scalable infrastructure that grows with your team.
If you’re managing more than a few simple events per year or juggling stakeholders from marketing, HR, and IT, InEvent offers a centralized, customizable operating system. It’s built to support not just attendees but also your internal workflows.
InEvent is designed for event programs, not just events. Teams reuse templates, clone workflows, assign granular roles, and manage multiple live events in parallel. Pricing can flex based on admin seats or registrations, making high-frequency event schedules easier to justify and forecast.
If your events feel repetitive operationally but unique strategically, you've likely outgrown a one-event-at-a-time platform.
With Whova, CRM connections are typically manual ot middleware-based. Registration and engagement data often reach Salesforce or HubSpot hours or days later, if at all.
InEvent treats CRM sync as a first-class capability. Registration data, custom fileds, attendance status, and engagement signals can flow in real time into Salesforce or Hubspot. That enables immediate follow-ups, cleaner attribution, and higher alignment between event teams and RevOps.
If your sales or marketing teams are asking for faster, richer data and you can’t deliver, it’s a strong sign your platform isn’t keeping up.
Some platforms are built for attendee engagement. Others are built for internal coordination. InEvent is built for control. Control over branding. Control over workflows. Control over integrations. Control over scale.
Whova offers simplicity. It’s an approachable, mobile-first event platform with strong networking tools. But for growing teams, growing programs, and growing expectations, InEvent gives you what Whova can’t: enterprise-grade flexibility without sacrificing usability.
Below are the clearest reasons event professionals choose InEvent over Whova, not just for what it does, but for how it fits.
Whova shines in its mobile app. Its event community board, in-app networking, and simple schedule builder are great for associations and academic events. But if your team is juggling multiple formats, stakeholders, and channels, you’ll quickly hit platform limits.
InEvent acts more like an Event OS than a one-off app:
AI Website Builder: Drag, drop, or let AI generate entire landing pages in minutes.
AI Agenda Builder: Automatically generate agendas, time slots, and track assignments.
Branded App Generator: Your own mobile app in the App Store, not Whova’s, not shared, not templated.
Everything from registration to badge printing to analytics lives in one place, built to scale with you.
InEvent gives you white-label control across the entire stack:
Your domain, your app, your emails, your design.
Custom URLs, CSS overrides, and branded system notifications.
Multiple brands in one account (for agencies or umbrella organizations).
If you’ve ever struggled to explain why your event app doesn’t look like your brand—this is your fix.
Whova handles virtual well. But it does not offer native badge printing, kiosk check-in, or onsite access control. For any event where attendees show you’ll need to fill those gaps (roadshows, executive roundtables), that’s a gap you’ll have to fill with external vendors or custom builds.
InEvent bakes these features into the platform:
Whova connects to CRMs via Zapier or post-event data exports. That works for low-volume programs. But for any marketing or revenue team, real-time CRM syncing is table stakes.
InEvent has native, bi-directional integrations with Salesforce, HubSpot, and Dynamics 365:
Send registration and engagement data live into CRM
Use CRM fields to personalize event experiences
Track lead source, intent signals, and session interactions
Create workflows that drive outreach within minutes—not days
No duct-taped exports. No webhook gymnastics. Just marketing-to-sales handoff that actually works.
Whova is great when you’re planning one event at a time. But if you’re managing a global calendar, multiple departments, or recurring formats, its one-size-fits-all admin panel can get crowded fast.
InEvent gives you:
Multi-event management under one account
Templates for registration, branding, landing pages, and emails
Granular admin roles per event or region
Sandbox environments for testing and team training
It’s built for programs, not just events. Whether you’re running 5 or 50 events a year, it keeps your operations repeatable and secure.
Everyone promises AI. But Whova mostly uses it for simple recommendations and basic automation.
InEvent goes further:
AI Form Builder that adjusts questions in real time
AI Agenda Builder that maps topics, durations, and speaker fit
This isn’t just AI “insight.” It’s actual AI execution, making your team faster and your events smoother.
For most event teams, price isn’t just about what you pay—it’s about what you get and how often you can use it. This is where the difference between Whova and InEvent becomes real.
Whova might look like the cheaper option on paper. But when you factor in the frequency of your events, your need for white-label control, and the cost of workarounds (like third-party badge printing or Zapier fees), the numbers start to flip.
Here’s how the two stack up.
Whova’s pricing structure is built around individual events. You pay for each event, often in tiered license bundles depending on expected attendees and feature sets. This can work if:
You only host 1–2 events per year
You don’t need deep integrations
You’re okay re-building processes from scratch every time
However, the minute your event calendar starts filling up—or if you run recurring formats like webinars, roadshows, or partner events—this model can get expensive and operationally rigid.
Additional costs can sneak in too:
Branding customizations (white-labeled app, emails) often come at extra cost
Limited CRM integrations mean potential Zapier or dev costs
No badge printing/check-in tools means more vendor spend
Event duplication or templating is minimal, increasing prep time
Even for smaller events, it’s a pay-per-use approach. If you're scaling, Whova’s structure won’t scale with you.
InEvent flips the model. Instead of locking you into a pay-per-event rhythm, you choose a modular model based on either platform usage or admin licenses, whichever suits your operations best.
Here’s what that unlocks:
Unlimited events with usage-based pricing
Admin-based licenses if you have a consistent team running many events
Full access to all modules, including check-in, badge printing, streaming, and AI
No hidden costs for branding, you own the full event experience.
Free sandbox access before committing, so you can test with real workflows
You also get the flexibility to grow:
Add registration credits in blocks, not event bundles
Use the same templates, pages, and workflows across every event
Serve multiple departments, clients, or regions under one account
If you’re an agency, association, or enterprise with more than 3–4 events per year, this flexibility alone can save tens of hours and thousands in platform and labor costs.
Let’s say your team hosts:
6 in-person events a year
4 webinars
2 internal or partner town halls
With Whova, that’s 12 different event charges, 12 separate setups, and potential duplication of features you’ve already paid for. Add on badge printing, CRM syncing, and branded domains, and the cost jumps again.
With InEvent, you pay based on:
Expected registrations (or admin seats)
Bundled credits you can use across any event
One centralized setup that scales with you
Even if InEvent’s base fee looks higher at first glance, you’re paying once to unlock dozens of use cases, formats, and audiences.
Before you even pay, InEvent gives your team a fully functional sandbox environment, so you can test the platform with your own branding, sessions, check-in workflows, and CRM syncs. No demo fatigue. No locked features. Just real results before real spend.
That alone sets it apart from almost every other platform in the space.
When comparing platforms, it’s rarely about finding the “perfect” one. It’s about fit. And the more complex, high-frequency, or brand-forward your events are—the more that fit matters.
Below is a side-by-side view of each platform’s strengths and trade-offs, with a focus on real event use cases:
|
InEvent |
Whova |
|
|
Best For |
Multi-format calendars, hybrid/on-site events, custom branding, integrations |
Education/association events, mobile networking, quick setup |
|
Pros |
- Onsite badge printing & check-in workflows - Full white-label control over app, site, forms, emails - Native AI Website and Agenda Builder - Real-time CRM sync with Salesforce/HubSpot - Modular pricing & sandbox access |
- Highly rated mobile app - Built-in networking feed and community boards - Simpler onboarding - Good fit for single-track or mid-size events |
|
Cons |
- Upfront setup takes time if you want to build fully custom experiences - More suited for mid-large event teams or agencies running multiple events |
- No native badge printing or check-in - Limited branding and white-labeling - CRM connections often rely on Zapier - Less flexible for agencies or multi-department use |
Whova does a solid job at what it sets out to do, especially if your event needs are narrow, mobile-first, and lightly customized. But once your team is juggling multiple event formats, custom workflows, or internal KPIs, its limitations start to show.
InEvent, on the other hand, is built to adapt. Whether you're managing global sales kickoffs, hybrid user conferences, or regional partner events, it gives you complete control over the experience and the data behind it. That’s the difference between using software and owning your stack.Switching platforms might feel daunting, but with InEvent, it’s a guided, structured process and often takes just a few days to get your next event live.
Here’s what migration typically looks like:
From Whova, export your attendee list, sessions, ticket types, and survey data. InEvent supports CSV imports and can map existing fields so nothing gets lost in translation.
Use InEvent’s AI Website Builder and AI Registration Builder to recreate your event site, forms, and ticketing structure—fast. Want custom flows for speakers or VIPs? Just define the logic and let AI help generate the layout.
This is where InEvent truly levels up your onsite game. Add branded badge designs, configure kiosk check-in or QR-based entry, and preview the full flow in your sandbox before launch.
Whether you’re syncing leads to Salesforce, campaigns to HubSpot, or attendee updates to Dynamics, InEvent supports real-time bi-directional integration. No more Zapier patchwork.
InEvent provides a fully functional sandbox environment before you commit—so you can test emails, forms, sessions, access controls, and data syncs before going live. Personalized onboarding support and documentation are included.
Once migrated, everything, from your registration logic to your badge design and branded app, can be cloned, edited, and reused across future events. That’s a long-term win in both time and cost.
Your next event deserves more than just “good enough.” Let’s build it better.
Does Whova support badge printing and onsite check-in?
Not natively. You’ll need third-party solutions to handle printing, scanning, or kiosk check-in.
Can I test InEvent before signing a contract?
Yes. InEvent offers sandbox access so you can build, test, and preview events without any commitment.
Does InEvent support both internal and external events?
Absolutely. From internal town halls and trainings to large-scale conferences and client activations, InEvent adapts to any format.
Can I sync InEvent with Salesforce or HubSpot?
Yes. InEvent supports native, real-time CRM sync with Salesforce, HubSpot, and Dynamics 365—no Zapier required.
Is mobile app customization included?
Yes. You get a fully white-labeled app, custom branding, modules, layouts, and even your own store listing if needed.
Does Whova allow for full branding across emails and registration?
No. Whova allows some customization but not full white-labeling across every asset.
Can InEvent scale across teams or clients?
Yes. With modular pricing and admin roles, agencies and multi-department teams can easily manage concurrent events.
What if I only run a few events per year?
InEvent offers flexible packages based on registrations or admin licenses, so you’re not locked into one model.
Can I use InEvent just for registration or onsite check-in?
Yes. You can use individual features as needed—InEvent doesn’t force a one-size-fits-all bundle.
How fast can I get started?
Most teams can launch their first event in days with InEvent’s AI builders, onboarding support, and sandbox testing.
