InEvent vs EventsAir (2026): Features, Pricing, & Use Cases Compared

TL;DR - Quick Verdict

EventsAir is a robust platform built for managing large-scale conferences, expos, and association events, especially those with heavy exhibitor/sponsor workflows, complex registration paths, and in-depth budgeting or logistics planning. If your team is deep in traditional event ops and requires compliance-grade infrastructure, EventsAir is a dependable, all-in-one legacy platform.

InEvent is the better fit if you want a faster, modular system that blends onsite execution with CRM-level analytics, hybrid flexibility, and sleek attendee journeys. It shines in scenarios where event teams want fewer systems, real-time data sync, high-frequency execution (roadshows, field activations, internal events), and better UI/UX.

Here’s the short version:

Platform Overview

1. What is EventsAir?

EventsAir is an enterprise-grade event management system developed by Centium Software, with deep roots in the professional conference and association world. Designed to serve high-volume events like congresses, expos, and hybrid summits, EventsAir delivers robust tools across the entire event lifecycle—from registration to badge printing, budget planning to exhibitor management, and mobile apps to post-event analytics.

The platform’s core value lies in its breadth of features. It includes dynamic registration forms, real-time agenda management, full exhibitor and sponsor portals, session management, speaker directories, attendee tracking, access control, and onsite badge printing—all within a single environment. EventsAir also supports virtual and hybrid event delivery, offering its own built-in streaming studio and remote participation tools.

EventsAir is particularly strong in compliance-heavy industries (e.g. government, pharma, associations) where audit trails, permissions management, and logistics workflows need to follow strict standards. The platform has been used for events with tens of thousands of attendees, and includes granular controls that large event ops teams rely on.

That said, EventsAir is less modular and more complex than newer entrants. Teams often require dedicated onboarding time, internal IT support, or agency partners to deploy the full stack. For orgs with the right resources, it delivers scale and control.

Features Comparison Table

Here’s how InEvent and EventsAir compare across key features and workflows:

Summary Notes:

• EventsAir offers a high level of configuration and control, ideal for associations and large expos but that comes with complexity and a steeper learning curve.
  
  

When Is EventsAir Better For You?

EventsAir excels in scenarios where complexity is unavoidable and end-to-end control is required across multiple stakeholder groups:

• Enterprise-level conferences and expos with numerous sponsor packages, speaker types, exhibitor booths, and scheduled sessions benefit from EventsAir’s granular tools for session planning, attendee type management, and lead retrieval.
  
  

• Associations and federations running annual congresses with legacy workflows, approval chains, and compliance requirements appreciate EventsAir’s portal systems and granular access permissions.
  
  

• Events with heavy onsite and remote coordination (e.g., government events, international summits) can use EventsAir’s session access control, digital signage, virtual studios, and centralized logistics planning in a way that aligns with internal protocols and vendor-heavy ecosystems.
  
  

• Teams needing multi-event consistency across years — such as academic, scientific, or policy-based events — benefit from EventsAir’s structure around event templates, recurring stakeholder data, and reporting continuity.
  
  

When Is InEvent Better For You?

InEvent shines when you’re moving fast, scaling efficiently, or blending formats across your event calendar:

• Field marketing, regional workshops, executive briefings, or roadshows — when you need to replicate high-touch, branded experiences across locations, with quick setup and minimal external support.

• Corporate comms and internal events where the same platform must handle town halls, trainings, SKOs, and hybrid all-hands, with simple access control, mobile apps, and native analytics.

• Hybrid events that don’t just need virtual support but a truly integrated experience — from pre-event registration, to onsite badge printing, to post-event CRM sync.

• Marketing and demand-gen teams that want full-funnel visibility from form fill to MQL — using InEvent’s integrations with Salesforce, HubSpot, and analytics dashboards to track conversion, engagement, and attendee quality.

• Mid-size companies or distributed teams that want to move away from tool sprawl (Zapier chains, third-party printers, virtual lobby vendors, etc.) and instead deploy a single platform that handles it all with modular pricing.

• Teams managing events in-house — not relying on external AV or logistics agencies — benefit from InEvent’s included project manager, onboarding, and on-demand support.
  
  

Pricing Comparison

When buyers get stuck comparing InEvent and EventsAir, pricing is usually where the decision gets real.

Not because one is “cheaper,” but because the two platforms are priced around very different ideas of how events should be run.

1. EventsAir: Enterprise, Scope-Driven Pricing

EventsAir typically operates on a quote-based enterprise model. Pricing is determined by:

• The size and complexity of your events

• The modules you need (exhibitor portals, virtual production, lead retrieval, mobile apps)

• On-site requirements (such as check-in, badge printing, and support)

• The level of customization, integrations, or consulting required

This model is designed for organizations that:

• Run large, multi-track conferences, expos, or association summits

• Rely heavily on sponsor management and exhibitor workflows

• Need extensive administrative controls and role segmentation

• Operate in highly structured environments with long planning cycles

With this model, you are not simply buying “software.” You are investing in a tailored implementation designed around your event operation. If your events are large, regulated, and stakeholder-dense, that level of customization matters.

Where friction can show up

• Pricing is not visible upfront.

• Total cost reflects both feature depth and services.

• Adding new modules or capabilities mid-cycle may require renegotiation.

• Scaling into new use cases (such as frequent field events or internal programs) can be awkward if the platform was originally scoped around a single flagship conference.

In short: EventsAir pricing makes sense when your event strategy is stable, centralized, and built around a core group of large, operationally complex programs.

2. InEvent: Modular, License-Based Pricing

InEvent uses a license-based, modular model. You don’t buy the “entire universe” by default—you license what you use.

This generally means:

• You can pay based on registrations, admins, or event scope.

• Features such as check-in, badge printing, virtual environments, and CRM integrations are included based on your plan.

• Support and onboarding are built into the license, not sold as a separate service tier.

This pricing philosophy is built for teams that:

• Run multiple event types (internal, client, field, hybrid)

• Have changing needs quarter to quarter

• Don’t want to overpay for features they don’t use

• Prefer predictable budgets tied to activity, not bundled contracts

What this model entails:

• Easier to start small and scale over time

• Clearer alignment between cost and usage

• Simpler budgeting for growing or distributed teams

• No “project mode” required to unlock value

Where you’ll want to plan carefully

• High event volume combined with high registration counts can increase costs if you’re operating at scale year-round.

• Organizations running massive single-event programs may need to balance flexibility with long-term cost structure.

• You’ll need to think in licenses rather than departments or editions.

How Can You Decide Between the Two Pricing Models?

Here’s the rule of thumb:

A. EventsAir pricing fits best if you:

• Run a small number of very large, complex events each year

• Have permanent event infrastructure in place

• Operate in associations, academia, or global enterprises

• Expect heavy customization, exhibitor management, and bespoke workflows

B. InEvent pricing fits best if you:

• Run frequent or varied events

• Need to move fast without contractual overhead

• Want costs tied to output, not organizational size

• Prefer transparent scaling without vendor lock-in

If EventsAir pricing is about building a skyscraper, InEvent pricing is about giving you modular building blocks.
Both approaches are valid—they simply support different event philosophies.

Pros & Cons

InEvent vs EventsAir at a Glance

• Pros: Deep exhibitor and sponsor workflows, enterprise-grade planning, association-ready architecture, robust registration logic
• Cons: Steeper learning curve, less agile for small events, enterprise pricing model, slower setup

• Pros: Native badge printing and check-in, strong hybrid execution, modular pricing, fast launch, real-time data
• Cons: Not built for expo-first workflows, fewer exhibitor-specific modules

EventsAir — Strengths & Trade-Offs

Pros

• Excellent for large summits, exhibitions, and congresses

• Purpose-built exhibitor portals and sponsor management

• Advanced role permissions for large teams

• Strong agenda, speaker, and logistics workflows

• Designed for organizations that require administrative control

Cons

• Requires onboarding and training to use at full depth

• Not optimized for frequent small events or tactical activations

• Pricing is opaque until late in the process

• Less flexible once implementation scope is defined

• Heavier configuration can slow team agility over time

EventsAir is a powerhouse for structured, enterprise-grade events. It is not a lightweight platform. You invest in it because you plan to stay for years and operate at scale.

InEvent — Strengths & Trade-Offs

Pros

• Unified platform for in-person, hybrid, and virtual events

• Native check-in and badge printing without add-ons

• Fast launch for landing pages and registration forms

• Real-time CRM sync and reporting

• Transparent, scalable pricing model

• Ideal for field marketing, customer events, and internal programs

Cons

• Not focused on exhibitor ecosystems

• May be overpowered for one-off academic events

• Feature expansion requires license planning

• Less specialization in large-scale expo design

InEvent is built for velocity. It’s designed for teams that value control, speed, and simplicity over complexity and bureaucracy.

Choose EventsAir when your business model revolves around large, regulated, exhibitor-driven events.
Choose InEvent when your business model demands agility, consistency, and execution across multiple formats.

If your event calendar is dynamic, your teams are lean, and your goals evolve quarter to quarter, the pricing structure matters just as much as the software itself.

Verified User Reviews

We analyzed feedback from real users on G2, Capterra, and GetApp to identify consistent themes—both praise and frustrations—across both platforms.

EventsAir: Powerful but Steep

Common praise

• “A beast for big events.” Users running congresses, expos, and multi-day academic conferences consistently highlight EventsAir’s ability to manage high registration volumes, multi-track agendas, and complex sponsor configurations.

• Exhibitor and sponsor management stands out. One G2 reviewer described it as “the most comprehensive exhibitor portal I’ve used.”

• Hybrid capabilities earn respect. Reviewers frequently mention the virtual event studio and streaming tools, particularly for events spanning multiple time zones and languages.

Common complaints

• “It’s not intuitive.” Many users point to a steep learning curve, especially for new team members.

• Mobile app limitations. Some reviewers report lag, usability issues, or missing features in the attendee app during hybrid or virtual events.

• Cost transparency. Several users note that pricing only becomes clear after sales conversations, particularly for custom implementations.

Notable quote: “Great for a large association with structured teams, but if you're running scrappy or agile events, it's a lot.” — G2 reviewer, Association Director

InEvent: Flexible, Fast, Field-Ready

Common praise

• “Check-in and badge printing are seamless.” Multiple reviews highlight InEvent’s smooth onsite experience, including QR scanning, pre-printed badges, and live attendee syncing.

• High marks for support. Customer success teams and onboarding specialists are frequently called out by name. One Capterra reviewer described the experience as “white-glove treatment.”

• Adaptable across teams. From roadshows and internal events to full hybrid conferences, users appreciate the ability to toggle features on and off without re-scoping contracts.

Common complaints

• Some modules feel like overkill for small teams. Users running only one or two events per year occasionally note that features such as automation or streaming setup are more than they need.

• Learning curve for advanced features. While basic setup is fast, deeper automation flows and virtual configurations may require training.

Notable quote:
“Everything from registration to check-in to post-event reports happens in one workflow. No bouncing between platforms.” — Capterra reviewer, Marketing Operations Manager

Source links:

• InEvent on G2

• InEvent on Capterra

• InEvent on GetApp

Migration Guide: How to Move from EventsAir to InEvent

Thinking of switching from EventsAir to InEvent? Here’s how to do it without disrupting your operations.
This step-by-step migration guide ensures a smooth transition, preserves your event data, and helps your team ramp up quickly.

Step 1: Audit Your EventsAir Setup

Start by listing everything you currently use:

• Registration forms and ticket types

• Attendee lists (past and upcoming)

• Session data (agendas, speakers)

• Onsite configuration (check-in setup, badge settings)

• Exhibitor or sponsor records (if applicable)

• Email templates and automation flows

• Custom fields or CRM tags

Create a spreadsheet. You’ll rebuild what you actually need—not everything.

Step 2: Export Your Event Data

From the EventsAir admin panel, export:

• Attendee and ticketing data (CSV/Excel)

• Session and agenda information

• Custom forms and question responses

• Exhibitor or sponsor data (if used)

• Email templates and communication history (if available)

• Media assets used in virtual or hybrid events

Tip: Some data types may require support assistance. Start early to avoid delays.

Step 3: Rebuild in InEvent

Using InEvent’s drag-and-drop editors and setup wizards, recreate your event infrastructure:

• Registration pages and ticket types

• Forms (including conditional logic and custom fields)

• Session agendas, tracks, and speaker profiles

• Onsite check-in and badge printing configuration

• Streaming and virtual session setup (for hybrid or virtual events)

• Email and SMS automation flows

Pro tip: Use InEvent templates to speed up setup and maintain consistent branding.

Step 4: Configure Integrations

Reconnect your tech stack:

• CRM (Salesforce, HubSpot, Dynamics, etc.)

• Payment gateways (Stripe, PayPal, etc.)

• Marketing tools (email platforms, analytics, ad tracking)

InEvent supports direct integrations and webhooks for most enterprise systems.

Step 5: Run a Test Event

Before going live:

• Create a mock event for internal testing

• Register test attendees

• Validate check-in and badge printing with your hardware

• Confirm data sync with your CRM

• Simulate virtual sessions if needed

Identify and resolve issues before real attendees arrive.

Step 6: Go Live with InEvent

Once testing is complete:

• Cut over from EventsAir to InEvent

• Train staff and partners using InEvent’s Knowledge Base and live support

• Decommission EventsAir to avoid data fragmentation

• Establish a feedback loop with your InEvent customer success manager

Hardware & Data Compliance Notes

• Badge printers and scanners: InEvent supports most Zebra and Epson devices. If you already use Chose2Rent or own printers, confirm compatibility with your InEvent representative.

• Data compliance: When importing attendee or exhibitor data, ensure GDPR and CCPA compliance. InEvent provides built-in privacy controls and audit trails for compliance tracking.

Making the switch? InEvent’s onboarding team handles the heavy lifting—from migration checklists to training sessions. You stay focused on running great events.

Conclusion

Ready to simplify your event operations?

Whether you're switching from EventsAir or evaluating options for your next hybrid, in-person, or internal event, InEvent helps you centralize registration, onsite check-in, streaming, and reporting in one powerful platform.

• Custom pricing for your event size and format

• All-in-one: fewer vendors, smoother workflows

• Migration support, onboarding, and 24/7 assistance

Frequently Asked Questions

1. Does InEvent support onsite check-in and badge printing?

Yes. InEvent provides integrated badge printing with real-time check-in, QR scanning, and compatibility with Zebra and other major printer brands. No need for third-party vendors.

2. Can EventsAir handle exhibitor and sponsor management?

Absolutely. EventsAir is well-known for its robust exhibitor and sponsor portals, lead capture tools, and dashboard analytics tailored for large expos and trade shows.

3. What's the difference between InEvent and EventsAir when it comes to hybrid events?

InEvent offers a single platform for managing in-person and virtual workflows — including streaming, virtual lobby, live analytics, and CRM sync. EventsAir also supports hybrid delivery but often splits features across separate modules.

4. How do pricing models differ between InEvent and EventsAir?

EventsAir typically uses enterprise or quote-based pricing based on features and event size. InEvent offers modular licensing — you pay for what you use — ideal for frequent, varied events or tighter budgets.

5. Is there a limit to the size or type of events I can run on either platform?

Both platforms scale to support small meetings to large international conferences. EventsAir shines in high-volume logistics-heavy events; InEvent is built for agility across mixed-format events, whether 100 or 10,000+ attendees.

6. Do both platforms integrate with Salesforce, HubSpot, and CRMs?

Yes. Both offer native or custom integrations with CRMs, marketing platforms, and payment gateways. InEvent emphasizes real-time sync between registration and CRM for marketing attribution.

7. How hard is it to switch from EventsAir to InEvent?

Migration is straightforward with the right planning. You can export attendee and event data from EventsAir and recreate workflows in InEvent. Support is available to assist with imports, template rebuilds, and team training.

8. Does InEvent offer support during events?

Yes. InEvent includes 24/7 live chat, email support, and optional on-site support. Every license comes with a dedicated project manager and implementation guidance.

9. Can I export reports and attendee data?

Yes, both platforms allow exporting data for sessions, check-in logs, engagement metrics, and registration details. InEvent’s analytics dashboard also supports real-time insights and CRM syncing.

10. Can I manage recurring or multi-event series?

Yes. Both platforms allow cloning past events and managing a series. InEvent supports templating, branding consistency, and analytics tracking across events.