InEvent vs vFairs (2026): Features, Onsite, Virtual & Hybrid Capabilities Compared

vFairs is best understood as an experience-led event platform. Its core strength is creating immersive virtual and hybrid environments that mirror the feel of a physical expo floor. The platform is widely recognized for its 3D venues, virtual lobbies, sponsor booths, and gamified interactions, features designed to keep remote audiences exploring, clicking, and engaging for longer periods.

That focus shows up clearly in how vFairs is structured. The virtual environment is the primary interface attendees interact with. Sessions, booths, networking, and sponsor activations are all anchored inside a visual space that’s meant to replicate the discovery and movement of an in-person event. For virtual expos, job fairs, university recruitment events, and sponsor-driven conferences, this model can be highly effective—especially when visual immersion is a core part of the value proposition.

From a capability standpoint, vFairs supports the full spectrum of modern event formats. Teams can run virtual, hybrid, and in-person events, with built-in registration, a mobile event app, onsite check-in and badge printing, lead capture, and post-event reporting. CRM integrations are available through native connectors and custom setups, allowing teams to push attendee and engagement data into systems like Salesforce or HubSpot.

Where vFairs draws more precise boundaries is in how depth and flexibility are delivered. Many advanced capabilities are bundled into specific packages or scoped at the event level. This makes sense for teams planning discrete events with defined requirements, but it can introduce friction for organizations running large portfolios where workflows, branding, permissions, and data models need to stay consistent across dozens of events.

In short, vFairs excels when the event experience itself is the product, particularly in virtual or sponsor-heavy environments. It’s designed to make events look impressive and feel engaging, especially for audiences navigating online-first formats.

Feature-By-Feature Comparison

This is where most comparisons get lazy. They turn into “does it have X, yes or no?” 

In real life, both platforms can cover a lot of the same surface area. The difference is how deep the capability goes, how repeatable it is across multiple events, and how well it holds up when your program gets more complex.

So, instead of treating this as a checklist, think of it as an operations review: what exists, how it works day-to-day, and what it unlocks for a modern event team.

4 Signs Your Team Has Outgrown an Experience-Led Platform

There’s a phase most event teams go through where the “wow factor” carries the day. The virtual venue looks great. Sponsors like the booths. Attendees click around. The event feels alive online.

Then the program grows up.

Not in a dramatic way. In a practical way. More events. More stakeholders. More rules. More pressure to prove impact. More “can we do this in two weeks?” moments. And suddenly, the platform you picked for the experience starts getting judged on something else: how well it handles operations at scale.

That doesn’t mean an experience-led platform is “bad.” It means your needs have changed. Here are four signals you’ve crossed that line.

Sign 1: You’re managing a program, not just an event

If you run one flagship event a year, you can afford to treat everything as a one-off build.

But when you’re running a portfolio, the real requirement becomes repeatability: reusable templates, consistent data fields, shared assets, and a governance model that doesn’t collapse the moment a new agency or regional team joins.

This is where “how the platform is built” starts to matter more than “what it looks like.” InEvent is structured with distinct company and event levels and permission-based access, so multi-event control and stakeholder access aren’t afterthoughts—they’re core to how the system works.

That becomes valuable when your events are no longer isolated projects, but an operating rhythm across teams and regions.

Sign 2: Registration and data capture are getting complex

The moment your event data becomes revenue-adjacent, “basic forms” stop being enough.

You start needing:

• Conditional logic (different questions for different roles)
  
  

• Segmentation (VIP vs general vs partners vs press)
  
  

• Approvals and waitlists
  
  

• Real-time edits without breaking downstream reporting
  
  

• Data structures that stay consistent across events
  
  

InEvent explicitly positions registration as a powerful workflow layer with conditional logic and personalized flows.
And it goes further with AI-assisted registration management—creating and editing registration forms using natural language commands through its AI Assistant.

That matters because complex registration is never “set and forget.” It changes as stakeholders change their minds. The platform that helps you adapt fast without losing control usually wins long term.

Sign 3: Brand consistency matters across every touchpoint

A lot of platforms let you brand the event “inside” the experience.

But mature teams care about brand consistency everywhere:

• Registration pages and forms
  
  

• Email confirmations and reminders
  
  

• Mobile app
  
  

• Badges onsite
  
  

• Websites that match campaign standards
  
  

vFairs does offer a white-label app and positions it as part of an “all-in-one event management ecosystem” connected to registration, lead capture, check-in, badge printing, and analytics.

Where teams often outgrow experience-led setups is when the brand and marketing org needs control that’s repeatable at scale, not re-invented event by event. InEvent’s model is built around centralized governance—roles, profiles, and permission levels that can be standardized for multiple events and different stakeholders (internal teams, agencies, partners).

In plain terms: when your event program becomes part of your brand machine, you need a platform that treats consistency as infrastructure, not decoration.

Sign 4: Speed and efficiency are now strategic priorities

The biggest lie event teams tell themselves is: “Next year will be calmer.”

It usually isn’t.

Timelines compress. Budgets tighten. Headcount doesn’t grow at the same rate as your event calendar. And leadership still expects better experiences, cleaner reporting, and fewer vendors.

InEvent’s advantage here isn’t just that it has features. It’s that it’s designed to reduce build time through AI-assisted workflows—especially around two of the biggest time sinks: websites and registration. InEvent promotes an AI website creator that uses drag-and-drop blocks (registration, schedules, speaker carousels, sponsor logos, maps) to launch faster and iterate without code.

On the registration side, its AI assistant is explicitly framed as a way to create and edit forms quickly with natural language commands.

Experience-led platforms can absolutely deliver great-looking events. The problem is that as your program scales, “great-looking” becomes the baseline. What differentiates the winning platform is the one that helps you ship faster, govern better, and measure cleanly—without turning every new event into a rebuild.

That’s the moment many teams stop shopping for a platform that impresses attendees and start choosing one that makes the whole organization run smarter.

When InEvent Is the Better Choice (With Real-World Scenarios)

Some comparisons come down to preference. This one usually comes down to operating reality.

vFairs can deliver polished experiences, especially when the virtual environment is a headline feature. But if your team is being held accountable for execution, repeatability, and clean data across multiple events, InEvent tends to become the more practical (and future-proof) choice because of how the platform is built: operations-first, governance-heavy, and designed to scale across programs—not just a single event.

Here’s what that looks like in the situations where platforms get stress-tested.

Scenario 1: Associations running member events plus internal programs

Associations rarely run “one event.” They run a calendar. Annual conferences. Regional meetups. Sponsor programs. Committee meetings. Staff training. Sometimes with chapters, sub-brands, and different permission needs across the org.

This is where InEvent’s structure becomes an advantage. The platform supports company and event levels, and it’s designed around controlled access: you can build permission profiles at the company level for multiple events or at the event level for one-off needs—ideal when chapters, vendors, or committees should manage only their piece without seeing everything.

That governance layer is what helps associations stay consistent: reusable processes, predictable reporting, and less “reinventing” every time a new committee or regional lead comes in.

vFairs can be a fit when the event’s primary job is to create an immersive digital venue for sponsors and attendees. InEvent is the better choice when the association needs the platform to behave like infrastructure for a year-round program.

Scenario 2: Agencies delivering multiple client events without chaos

Agencies don’t just need features. They need guardrails.

You might have one client who wants full visibility into analytics but zero access to registration setup. Another who needs booth management and sponsor support but shouldn’t touch badge logic. And your own team needs to run all of it without turning admin access into a security risk.

InEvent is built for this reality. Its permissions model is explicitly designed for cases where external agencies or partners need to manage specific parts of the platform without full access, using custom permission profiles and bundles.

That means agencies can build a repeatable delivery model: same underlying operating process, different branding and access rules per client. It’s less about “can we do it?” and more about “can we do it cleanly, every time, across 12 clients and 40 events?”

Scenario 3: Corporate and enterprise teams that need CRM-driven reporting (and IT approval)

In enterprise environments, the platform isn’t judged only by the event team. It’s judged by marketing ops, sales ops, security, and procurement.

Two things tend to matter most:

1. Integrations that don’t break reporting
   
   

2. A platform that can fit into an existing Microsoft/Salesforce ecosystem without becoming a custom project
   
   

InEvent leans into enterprise connectivity. It publishes an integrations catalog that includes Salesforce, HubSpot, Microsoft Dynamics (via REST API), Marketo, Eloqua, Pardot, and more—positioned as core platform connectivity, not a side note.

It also promotes native Microsoft integration and has announced improvements around Microsoft ecosystem connections (including Dynamics 365 and Azure Marketplace availability).

vFairs supports integrations as well, and can be a fit when the experience layer is the priority and the data requirements are straightforward. InEvent is typically the better choice when event data needs to reliably feed campaign attribution, lead routing, segmentation, and reporting without workarounds.

Scenario 4: Teams using AI to reduce build time without losing control

Most teams don’t need “more features.” They need fewer hours spent building the same thing over and over.

This is where InEvent’s AI is more than branding. It’s tied to two of the biggest time sinks:

1) Registration setup

InEvent’s documentation shows an AI Assistant inside the registration form flow that can create fields and execute actions based on your instructions—useful when forms are complex and changing fast.

2) Website creation

InEvent promotes an AI website creator built on drag-and-drop blocks like registration sections, schedules, speaker carousels, sponsor logos, maps, and more—so teams can launch quickly and iterate without code.

It also positions landing pages as dynamic and synced with event details, which helps reduce duplicated work across site + registration updates.

If your team is scaling, this is usually the deciding factor: the best platform isn’t the one that can do everything once. It’s the one that helps you do it again and again—faster, with cleaner data, tighter governance, and less manual rebuild.

That’s the category InEvent was designed to win.

Pricing Models: How vFairs and InEvent Compare in Practice

Pricing is often where platform comparisons get oversimplified. A line item looks cheaper or more expensive on paper, but the real cost shows up over a year—across multiple events, changing requirements, and the amount of manual work your team absorbs to keep everything running.

vFairs and InEvent take noticeably different approaches here, and those approaches tend to map directly to the kind of event programs they’re designed to support.

1. How vFairs pricing typically works

vFairs is commonly sold through annual plans and per-event packages, with pricing shaped by the scope of each event. In practice, cost is influenced by factors such as:

• Event size and number of attendees
  
  

• Virtual capacity and concurrency
  
  

• The level of customization required inside the virtual environment
  
  

• Feature bundles (for example, expo halls, gamification, advanced sponsor functionality)
  
  

Advanced capabilities are often introduced as add-ons, which allows teams to tailor a package closely to a specific event’s needs. For organizations running a small number of high-impact events—particularly virtual expos or sponsor-led conferences—this can be an efficient way to budget. You pay for what you need, when you need it, and avoid carrying unused capacity between events.

Where teams start to feel friction is when events stop being isolated projects. If each event has a different scope, different feature requirements, and different stakeholders, pricing and setup can become fragmented. Over time, it’s common for teams to manage multiple configurations, contracts, or feature bundles just to maintain consistency across their calendar.

vFairs works well when budgeting is event-specific and success is measured primarily at the individual event level.

2. How InEvent pricing typically works

InEvent’s pricing is structured to support long-term programs, not just single launches. The platform offers both annual subscriptions and single-event options, but the underlying logic is modular rather than event-by-event.

Instead of tying value strictly to one event’s size or virtual footprint, InEvent pricing is designed around how teams actually operate:

• Multiple events across the year
  
  

• Shared admin access across teams and departments
  
  

• Reusable configurations, branding, and workflows
  
  

• Ongoing use of core capabilities like registration, onsite execution, analytics, and integrations
  
  

This modular approach matters because it changes how costs scale. Adding a new event doesn’t necessarily mean re-pricing the entire platform from scratch. Teams can reuse the same infrastructure—registration logic, permission models, integrations, and branding—across their calendar, rather than rebuilding or re-licensing for each event.

Another important distinction is how services and platform access interact. InEvent is often positioned as an all-in-one system, which can reduce reliance on external vendors for things like badge printing, check-in tooling, or data reconciliation. Over time, that consolidation tends to flatten costs, especially for organizations running hybrid or in-person events alongside digital programs.

What this means in practice

The difference between these models usually becomes clear after the second or third event—not the first.

• If you’re planning a limited number of events with clearly defined scopes, vFairs’ event-based pricing can feel straightforward and contained.
  
  

• If you’re running a growing portfolio—across regions, departments, or clients—InEvent’s program-level pricing tends to deliver more predictable value.
  
  

It’s less about which platform is “cheaper” and more about where cost accumulates. Event-centric pricing concentrates spending around individual launches. Program-centric pricing spreads value across time, teams, and formats.

For modern event teams under pressure to scale without multiplying vendors, tools, and manual work, that distinction often becomes the deciding factor.

Pros & Cons of InEvent & Vfairs

Migration Guide: Moving from vFairs to InEvent

Switching platforms doesn’t have to mean tearing everything down and starting over. The teams that migrate most successfully treat the move from vFairs to InEvent as incremental, not disruptive—using InEvent’s sandbox, modular setup, and onboarding support to transition at their own pace.

Here’s what that process typically looks like in practice.

Step 1: Audit your current events and data

Start by identifying what actually needs to move:

• Active and upcoming events
  
  

• Registration fields and logic
  
  

• Session structures
  
  

• Engagement data you rely on for reporting
  
  

• Integrations that matter (CRM, marketing automation, internal tools)
  
  

This step helps teams avoid recreating legacy complexity that no longer serves them.

Step 2: Export attendee, session, and engagement data

vFairs allows teams to export attendee lists, session data, and engagement metrics. Most teams begin by exporting only what’s essential for continuity—contacts, attendance, and historical reporting—rather than attempting a full historical rebuild.

Step 3: Rebuild registration and websites using AI assistance

This is where many teams feel the biggest time savings. Instead of manually recreating every form and page, InEvent’s AI-assisted registration and website builders help accelerate setup:

• Registration logic can be recreated faster with conditional fields and segmentation
  
  

• Event websites can be rebuilt using drag-and-drop sections tied directly to live event data
  
  

Teams often take this opportunity to simplify and standardize workflows they’ve outgrown.

Step 4: Configure branding and permissions

InEvent’s permission model allows teams to define:

• Who can access what (by role, team, client, or chapter)
  
  

• Which assets and settings are shared vs event-specific
  
  

• How branding is applied consistently across touchpoints
  
  

For agencies and associations, this step alone often eliminates weeks of back-and-forth later.

Step 5: Set up integrations

Next, connect the systems that matter most:

• CRM (Salesforce, HubSpot, Dynamics, etc.)
  
  

• Marketing automation
  
  

• SSO or internal reporting tools
  
  

Because InEvent treats integrations as a core layer, this setup tends to be cleaner and more repeatable across future events.

Step 6: Test in sandbox

InEvent’s sandbox environment allows teams to test everything—registration, onsite flows, permissions, integrations—without risk. Many teams run their first event in parallel (one smaller event or internal program) before fully switching over.

Step 7: Onboard the team and launch

With workflows tested and templates in place, onboarding becomes about adoption—not firefighting. From there, teams scale event by event, not all at once.

You don’t have to switch everything overnight. Most teams migrate one event, prove the model, and then expand—making the move to InEvent controlled, low-risk, and aligned with real operational needs.

How To Choose the Right Platform for What Comes Next

vFairs has earned its place as a strong platform for immersive, virtual-first experiences, especially when the visual environment and sponsor engagement are the centerpiece of an event.

But if your events are no longer isolated moments and instead part of a growing program spanning in-person, hybrid, and digital formats, the platform you choose needs to do more than look good. It needs to scale with your team, support real-world execution, and deliver clean data you can trust year after year.

That’s where InEvent stands out. Built as an event operating system, InEvent is designed for teams managing multiple events, multiple stakeholders, and increasing accountability. From AI-assisted setup to native onsite execution, enterprise integrations, and full white-label control, it gives modern event teams the infrastructure they need to move faster without losing control.

If you’re planning for what comes next—not just the next event—InEvent is built for that future.

Frequently Asked Questions: InEvent vs vFairs

1. Does vFairs support onsite check-in and badge printing?

Yes. vFairs supports onsite check-in and badge printing, including kiosks, custom badge designs, and onsite support options. This makes it viable for hybrid and in-person events. The difference tends to show up at scale: InEvent treats onsite execution as a core operating layer that connects directly to permissions, session tracking, and reporting across multiple events.

2. Can InEvent handle both external and internal events?

Yes. InEvent is commonly used for customer conferences, field marketing events, training sessions, leadership meetings, and internal town halls—all within the same platform. Its permission model makes it easier to separate access and data visibility between internal and external programs without running separate tools.

3. Do both platforms integrate with CRM systems like Salesforce or HubSpot?

Both platforms offer CRM integrations. vFairs provides native and custom integrations to sync attendee and engagement data. InEvent positions integrations as a core part of the platform, supporting Salesforce, HubSpot, Microsoft Dynamics, and other enterprise systems with repeatable workflows across events.

4. Is there a mobile app for attendees?

Yes. vFairs offers a mobile event app as part of its platform. InEvent also provides a mobile app, with the added advantage of full white-label control and tighter integration with registration, onsite check-in, and analytics.

5. Can I run multi-language events on both platforms?

Both platforms support multi-language experiences. InEvent is often preferred for global programs because language settings, branding, and permissions can be standardized across multiple events and regions.

6. Can I try InEvent before committing?

Yes. InEvent offers sandbox and trial access so teams can test registration, websites, onsite flows, and integrations before making a purchase decision. This is especially helpful for complex programs that need validation upfront.

7. What does onboarding typically look like with InEvent?

Onboarding timelines vary based on complexity, but most teams can configure their first event within weeks—not months. InEvent provides structured onboarding to help teams set up templates, permissions, and integrations so future events move faster.

8. Can both platforms manage multiple events at once?

Both can support multiple events, but they approach it differently. vFairs is often managed on an event-by-event basis. InEvent is built for multi-event governance, making it easier to manage shared assets, admins, and reporting across a full event calendar.