InEvent vs Swapcard (2026): Features, Pricing, Use Cases Compared

First name *
Last name *
Work email *
Phone *
Organization *
Number of events *

By providing a telephone number and submitting this form you are consenting to be contacted by SMS text message. Message & data rates may apply. You can reply STOP to opt-out of further messaging.

Thank you!

One of our sales representatives will contact you shortly.

Choosing the right event platform matters more than ever. Teams today run everything from small internal briefings and field activations to large hybrid conferences that connect in-person and remote audiences. What once covered basic registration and streaming is now expected to support complex workflows, onsite execution, deep audience insight, and data that feeds directly into core business systems.

Swapcard has earned a strong reputation as an engagement-focused platform, particularly around networking, matchmaking, and session discovery. Its AI-powered recommendations help attendees find relevant sessions and connections, and reviewers frequently point to engagement and networking as Swapcard’s standout strengths across virtual and hybrid events.

As programs scale, though, especially across multiple formats or with tighter operational and revenue requirements, some teams start to look for a more unified approach. That’s where InEvent comes in. InEvent was built not just as an engagement layer, but as a full event operating system. It brings together registration, badge printing, onsite check-in, mobile apps, hybrid streaming, analytics, and real-time CRM synchronization in a single platform. Teams can manage large event calendars, apply consistent branding across web and mobile, and connect directly with systems like Salesforce, HubSpot, and other enterprise software.

This approach reflects how event technology has evolved, from isolated networking or event apps to platforms that support end-to-end execution and measurable business impact. Capabilities like AI-driven website creation, facial recognition check-in, and robust hybrid environments highlight InEvent’s focus on control and flexibility, whether you’re running one flagship event or dozens of recurring internal and external programs.

This comparison isn’t about declaring a universal winner. Swapcard remains a strong option for organizers whose primary focus is networking and attendee interaction. But for teams that need unified workflows, real-time data connectivity, and the ability to run sophisticated in-person and hybrid events without relying on multiple systems, InEvent consistently stands apart.

Below, we’ll break down how both platforms compare across core features, pricing considerations, deployment scenarios, and more.

Why Compare InEvent vs Swapcard?

If you're here, your events have gotten more complex. Maybe you're running more in-person activations than you used to. You may be fielding more stakeholders (sales, IT, procurement), each asking for visibility, security, or results. Or perhaps you're just tired of cobbling together tools and want something that actually scales with your team.

Swapcard has served your team well, especially if your priority was virtual engagement or intelligent networking. Its matchmaking algorithm, content recommendation engine, and easy UI make it a solid choice for digital-first programs or hybrid events focused on community-building. But those strengths don’t always stretch to support the operational side of in-person execution or the internal team workflows behind large, multi-format event programs.

This is where many teams start evaluating InEvent.

Unlike platforms that were retrofitted for in-person after virtual took off, InEvent was built from day one to support onsite, hybrid, and internal events, at scale. It offers native badge printing, custom registration forms, real-time CRM sync, AI-powered agenda and website builders, and white-label branding across every touchpoint. Swapcard, while strong on the attendee-facing side, often requires workarounds or third-party integrations for more operational or enterprise-level use cases.

If you're managing 10, 20, or even 50 events a year across different countries or departments, you’ll likely run into friction with Swapcard’s per-event pricing and feature packaging. InEvent, by contrast, offers modular pricing and a sandbox environment, making it easier to test, standardize, and replicate workflows without starting from scratch.

In short, the comparison isn’t just about features. It’s about fit.

Swapcard helps you engage attendees. InEvent enables you to run your entire program (from registration to post-event reporting) while giving every team (marketing, ops, sales, IT) the control and visibility they need.

Platform Overview: Swapcard vs InEvent

  • What is Swapcard?

Swapcard carved out its niche as a go-to platform for virtual and hybrid events at a time when most teams were scrambling to keep attendees engaged through screens. It excels at what it was built for: content discovery, AI-powered matchmaking, and session interactivity. The interface is clean. The navigation feels intuitive. And the networking tools, recommendation engines, chat, and connection requests are among the best in the business for digital-first audiences.

Its strength lies in audience engagement, particularly when sessions are content-heavy, and the goal is to drive community interaction. Swapcard’s virtual lobby, agenda layouts, and on-demand media hub give attendees a consumer-grade experience, especially at webinars, summits, and hybrid conferences.

But when it comes to operational control, especially for teams running complex in-person experiences or enterprise programs, Swapcard often depends on ecosystem partners. Badge printing? You’ll likely need a third-party vendor. On-site check-in? Again, another layer. CRM integration? Basic by default unless manually extended. This can work for agencies or teams with a piecemeal approach, but it becomes harder to justify as your program scales.

  • What is InEvent?

InEvent is designed for the other side of the equation: event teams who don’t just want to engage attendees, they want to run the full lifecycle of events, in one place, across formats, geographies, and use cases.

At its core, InEvent is a modular, AI-powered event operating system. You get the attendee-facing capabilities (mobile app, streaming, engagement widgets) and the back-end infrastructure to execute at speed and scale. That means:

  • Native badge printing and check-in (no third parties)

  • Dynamic registration forms with logic jumps and autofill

  • AI Website and Registration Builders that cut setup time drastically

  • Instant CRM sync with platforms like Salesforce and HubSpot, including session-level metadata

  • White-label control across emails, apps, pages, and dashboards

  • Multi-admin access with permission layers and audit logs

Whether you’re building a VIP dinner in London, a sales kickoff in Chicago, or an employee town hall in Singapore, InEvent gives you reusable templates, flexible usage pricing, and enterprise-grade compliance baked in (think SSO, GDPR, SOC 2, Azure infrastructure).

And unlike platforms where every new request adds overhead, InEvent is built for adaptability. Want a dedicated app for your brand or client? Done. Need to personalize post-event analytics for sponsors or leadership? Already integrated. Planning dozens of events across teams, departments, and continents? There’s a centralized workspace for that.

Features Comparison: InEvent vs Swapcard

Let’s break down the core capabilities that matter when you're managing multiple event formats, scaling programs, and needing full operational control. Here's how InEvent and Swapcard compare across 12 key categories:

Feature InEvent Swapcard Commentary
Registration Form Customization Advanced logic, dynamic fields, branded layouts Basic customization, fewer conditional options InEvent gives you deep control over form behavior and branding, which matters for complex ticketing, approvals, compliance, and VIP workflows.
AI-Driven Agenda Builder Yes. Builds agendas from session data, tags, and roles Not available InEvent’s AI Agenda Builder can auto-generate schedules and personalized views, saving hours for large programs.
Mobile App Customization Fully white-labeled. UI, logo, layout, and features Theming and sponsor branding only InEvent delivers truly branded mobile apps. Swapcard’s app remains largely shared across clients with limited personalization.
CRM Sync Depth Native Salesforce, HubSpot, Microsoft Dynamics with real-time sync Zapier or API-based connections InEvent supports deep field mapping, lead scoring, and campaign-level reporting. Swapcard focuses on basic data pass-through.
Onsite Badge Printing & Check-in Built-in QR, barcode, facial recognition, Zebra printer support Requires third-party vendors InEvent handles onsite execution natively. Swapcard relies on external partners for badge printing and check-in.
White-Labeling Flexibility Full. Emails, URLs, mobile apps, landing pages Partial. Mostly visual theming InEvent gives total brand ownership. Swapcard retains more platform identity across touchpoints.
Networking Features Matchmaking, 1:1 chat, AI-powered connection suggestions Matchmaking, messaging, meeting scheduler Both platforms support networking, but InEvent allows custom connection rules and branded networking environments.
Session Tracking & Analytics Real-time dashboards, heatmaps, drop-off points, leaderboards Mostly post-event reporting InEvent offers live visibility and deeper behavioral insights across sessions and formats.
Modular Pricing Pay by usage or admins. Scales across departments License-based with per-event add-ons InEvent’s pricing model works better for high-frequency and multi-team event programs.
Admin Permissions & Workflows Multi-level roles, approval flows, per-event access Fewer roles, limited cross-event control InEvent supports complex org structures and global teams with granular access management.
AI Website Builder Yes. Auto-generates landing pages with dynamic content Not available Swapcard relies on manual setup or templates. InEvent’s AI builder saves time and enforces brand consistency.
Content Hub & VOD Support Branded, searchable, analytics-driven Strong virtual content delivery Swapcard is strong in content delivery, but InEvent matches it while adding white-labeling and deeper analytics.


Key Takeaways

  • InEvent leads in operational control. From how your team registers attendees to how your admins access events, you get more power and less friction.

  • InEvent wins on AI. Whether it's website generation or agenda building, automation saves your team hours.

  • InEvent owns the onsite experience. No patching in vendors or duct-taping tools—badge printing, check-in, and lead retrieval are all native.

  • Swapcard is built for clean virtual delivery. If your priority is a polished content hub for a few hybrid events, it delivers. But if you’re running 10+ events a year, across regions or business units, it starts to fall short.

4 Signs You've Outgrown Swapcard

Swapcard might’ve been the right choice when your programs were simpler. The interface is sleek, the networking features do their job, and it's familiar for virtual or hybrid content delivery. But as your event portfolio grows, so does the complexity behind the scenes.

If your team is running more events, needing deeper integrations, or managing programs across departments or regions, then what used to feel like "good enough" might now be holding you back.

Here are four signs it’s time to move beyond Swapcard and level up with a platform like InEvent.

1. You Need Full Control Over Onsite Logistics

Swapcard doesn’t natively support badge printing, check-in, or lead scanning. InEvent does.

If you’re juggling third-party tools for QR code scanning or leaning on AV partners for badging setups, you’re losing time, consistency, and control.

InEvent eliminates the need for duct-taped workflows. Its native badge printing system supports QR codes, barcodes, and even facial recognition check-in, all synced to your live attendee data. Zebra printer support, check-in kiosks, real-time access logs—it’s all built in, not bolted on.

That’s a game-changer if you're managing sponsored events, VIP access, or breakout-specific entry

2. Your Registration Data Must Flow Live Into Your CRM

Static exports = stale data.

Swapcard offers APIs and some integrations via Zapier, but does it offer live, bidirectional sync with CRMs like Salesforce or HubSpot? That’s not its strength.

InEvent, on the other hand, offers native integrations with real-time sync. Registration data flows directly into your CRM—including session interest, ticket type, and even attendee engagement scores. You can trigger marketing automations or sales workflows instantly.

If you’ve ever had to update contact records after an event or worse manually, missed a hot lead window, this will feel like night and day.

→ InEvent doesn’t just collect data. It moves it where it needs to be.

3. You Run 15+ Events Per Year and Want Templates

Rebuilding the same forms, landing pages, or emails each time? That’s Swapcard’s limitation.

Swapcard treats each event as its own instance. There are some reusable content blocks, but it’s still a rinse-and-repeat process every time.

InEvent gives you smart cloning and multi-event templates. You can duplicate entire events, complete with branded assets, registration logic, and access permissions—and adapt them in minutes. From internal town halls to client-facing roadshows, your team saves hours per launch.

Even better? InEvent’s AI Website Builder can auto-generate landing pages, so you’re not recreating design blocks or tracking pixels every time.

→ Less time clicking. More time scaling.

4. Your Event Requires White-Labelling Capabilities

If your attendees still see "powered by Swapcard," you’re not really owning the experience.

Swapcard allows basic branding: logo, colors, and some fonts. But there are limits to what you can remove or modify, especially in the mobile app and email communications.

InEvent lets you white-label everything, from URL structures and mobile apps to email domains and QR badges. Your event looks like your brand, not your platform’s.

This is especially important for agencies managing events on behalf of clients, enterprises with strict brand guidelines and partner-facing events where perception = professionalism.

When Should You Start Considering InEvent?

Not every team needs the same thing from their event platform. Some need faster execution. Others need tight CRM sync. Others still need to show up like a premium brand at every turn, no matter the event format.

InEvent thrives right at the intersection of it all. It’s flexible and built for organizations running multiple event types across various teams, with multiple outcomes in mind. Whether you’re in marketing, HR, IT, or agency ops, InEvent removes the ceilings Sthat wapcard quietly builds in.

Let’s break it down by role and function.

1. Field Marketing

If you're rolling out roadshows, breakfasts, meetups, or VIP drop-ins across cities or regions, Swapcard quickly becomes repetitive. Each activation needs manual setup, and cloning across formats isn’t seamless.

With InEvent, you get:

  • Multi-event templates for forms, emails, landing pages, and agendas

  • AI-generated websites in your brand voice and style

  • Localized branding with global control (think: Paris edition in French, LA edition in Spanish—with the same backbone)
And because InEvent offers usage-based pricing, you’re not paying the same flat fee for each small activation. That flexibility is rare and game-changing when budgets fluctuate across regions.

2. Internal Comms & HR

Swapcard can handle hybrid town halls and employee sessions—but it lacks depth in security, app customization, and post-event analytics. That’s limiting for HR and internal comms teams trying to drive adoption, learning, or cultural cohesion.

InEvent supports:

  • SSO with Azure Active Directory or Okta for secure access

  • Mobile apps fully branded to your company, not the platform

  • Live dashboards showing attendance, session drop-off, and feedback

  • On-demand content hubs to extend internal education and onboarding

Whether it’s an all-hands, a DEI forum, or a global onboarding event, you need a platform your team trusts and your IT team signs off on.

3. Demand Gen & RevOps

Swapcard offers basic lead capture and export. But when you're optimizing a pipeline, you need much more.

InEvent delivers:

  • Real-time syncs with Salesforce, HubSpot, and Dynamics 365

  • Progressive forms that gather deeper info each time a lead engages

  • Custom qualification logic (e.g., auto-assigning sales reps by region, industry, or ticket type)

  • Smart badge scanning at booths or breakouts—complete with engagement scoring

And because InEvent tracks session attendance and app usage, you can see what drove intent, not just who showed up. That’s gold for RevOps teams chasing attribution clarity.

4. Global Teams (Operate across time zones, regions, and formats)

Swapcard’s structure is fine for one team, one format, one region. But when you add complexity, regional admins, data privacy rules, translated content—it struggles.

InEvent was built for:

  • Global event governance with region-specific roles, permissions, and templates

  • Data residency flexibility (e.g., EU vs US hosting)

  • Multi-language microsites and registration flows

  • Custom workflows per business unit or geography

So if your APAC team needs to launch an internal training, while EMEA runs a client summit, and HQ manages brand experience, you can do it all on one platform. Without compromising control.

5. Agencies (Manage dozens of clients, brands, and programs)

Swapcard isn’t built for agency life. Admins often share access, and branding controls are limited. That’s risky when you're juggling multiple clients with strict brand and data policies.

InEvent offers:

  • Granular admin permissions per event, brand, or department

  • Fully white-labeled mobile apps and URLs

  • Branded templates that can be reused across clients or verticals

  • Private sandboxes or sub-accounts to test before going live

So whether you’re building a summit for a fintech client or a product launch for a CPG brand, InEvent keeps everything separate, secure, and fast to deploy.

Pricing Comparison: InEvent vs Swapcard

Choosing an event platform isn’t just about features, it’s about how the platform charges you as your team grows. Pricing models shape everything from experimentation and seasonality to team autonomy and budget predictability. 

Here’s how Swapcard and InEvent differ, and why pricing should be part of your decision if you’re running multiple events, handling clients, or scaling across formats.

1. Swapcard: Per-Event or Subscription Pricing with Add-On Costs

Swapcard’s pricing typically follows a per-event license or annual subscription model, depending on whether you’re an event organizer, producer, or enterprise customer. In practice, this means:

  • You may pay per event or purchase a bundle of event credits.

  • Annual plans usually include a fixed number of events, users, or features.

  • Advanced analytics, deeper integrations, or white-labeling are often gated behind higher-tier plans or paid add-ons.

  • Enterprise support, custom SLAs, or additional modules typically require a separate contract conversation.

This structure works well for organizations that run one or two flagship events per year and want a predictable, consolidated budget for those moments. It also makes entry relatively simple for teams focused primarily on virtual or hybrid content delivery.

However, costs can rise quickly as requirements grow. Need more advanced analytics? That often means upgrading tiers. Want onsite execution support? That’s usually separate. Looking for fully white-labeled mobile apps, custom domains, or deep CRM integrations via API? Those capabilities commonly come as premium add-ons. For teams running several events per year, these incremental costs can add up fast.

Swapcard’s pricing is also less transparent upfront, with final numbers typically determined through sales conversations. While this is common in enterprise software, it means teams planning to scale event operations often have to budget without full clarity until late in the process.


2. InEvent: Modular, Scalable Pricing Designed for Growth

InEvent takes a different approach: modular, usage-based, and transparent. Rather than bundling advanced capabilities into rigid tiers, InEvent lets teams select and pay for the components that align with their strategy:

  • Admin-seat pricing for teams with multiple producers or coordinators.

  • Registration-based pricing for volume-driven programs, ideal for high-frequency events.

  • Optional add-ons only when needed, such as onsite badge printing, advanced CRM integrations, or custom mobile apps.

  • Sandbox access that allows teams to build and test without upfront financial commitment.

This model gives teams greater predictability and flexibility. You’re not paying for features you don’t use, nor are you penalized for launching new event formats. Because pricing is tied to usage and admin access rather than fixed packages with artificial limits, teams can experiment and scale without constant contract renegotiations.

For agencies and multi-division enterprises, InEvent’s modular structure is especially effective. A single license can support multiple clients, departments, or event types, without requiring separate contracts for each scenario.

So, Which Model Scales Better?

Here’s what this means in practice:

Pricing Factor Swapcard InEvent
Billing Style Event-based or subscription Modular, admin- or usage-based
Transparency Requires sales quotes Clear, modular components
Sandbox / Test Access Limited, typically discussed with sales Available before purchase
Multi-Event Efficiency Can get expensive quickly as events increase Scales predictably with usage
Teams / Departments Tier-locked access Flexible admin allocation
Feature Add-Ons Often treated as premium upgrades Optional, pay only when needed

If your calendar includes only a few flagship events and you’re looking for a bundled virtual or hybrid setup, Swapcard’s pricing model can feel straightforward and predictable. That same structure, however, can become costly and unwieldy once you begin running 10, 15, or 30+ events per year—mainly when those events differ in format, audience, or operational complexity.

InEvent is intentionally built to scale both up and down. Teams can start small, expand without contract renegotiations, and reuse templates, workflows, and data models across programs. This is why organizations moving away from event-specific platforms often point to pricing flexibility—not just feature breadth—as a deciding factor.

Pros & Cons: InEvent vs Swapcard

No platform is perfect, but some platforms are clearly built for bigger, more complex use cases. Here’s how InEvent and Swapcard stack up side by side:

 

InEvent

Swapcard

Best For

High-volume, multi-format, brand-heavy programs

Engagement-focused virtual/hybrid events

Pros

• Native onsite tools (badge printing, check-in)

• AI Website + Agenda Builder

• Advanced CRM sync (Salesforce, HubSpot)

• Modular pricing

• Fully white-labeled apps, emails, and domains

• Easy-to-use virtual environment

• Strong networking + matchmaking

• Content hub with VOD

• Clean UI for attendees

Cons

• Requires upfront setup to unlock full value

• Not tailored for one-off, virtual-only events

• Fewer native onsite capabilities

• Less flexible admin workflows

• White-labeling and CRM depth limited or extra


  • InEvent: Built for Complexity, Without the Complexity

InEvent is the kind of platform you graduate into because it gives you full control when you're ready for more. Native support for badge printing, registration, CRM sync, and mobile app customization means you don’t have to stitch together multiple vendors or ask clients to compromise on experience.

The tradeoff? You’ll need a short setup window to define templates, map integrations, and align your team. But once it’s live, you can scale effortlessly across departments, regions, and event types with zero rebuild.


  • Swapcard: Sleek and Simple, Until You Hit a Wall

Swapcard shines when you need to stand up a virtual event fast. Its UI is modern, its networking engine is solid, and its content experience is polished. But if you start needing real-world execution, such as check-in kiosks, ticketing flows, or badge personalization, you’ll quickly find yourself relying on third parties or workarounds.

It also limits how deeply you can manage admin roles, customize registration flows, or enforce global standards across events, something enterprise and agency teams need.


Which One Is Right for You?

If you’re organizing a few virtual sessions per year and don’t need control over branding, data, or logistics, Swapcard may fit. But if you're running multiple programs across time zones, teams, or formats and need your event platform to act like your internal OS, InEvent is the better choice.

Migration Guide: From Swapcard to InEvent

Switching platforms doesn’t need to feel risky or complex, especially when it’s mapped step by step. 

Here’s how teams migrate from Swapcard to InEvent with minimal disruption and a faster path to value.


Step 1: Export Your Data

Start by downloading attendee lists, session data, sponsor profiles, and any media assets or content libraries you’ve hosted on Swapcard. InEvent’s team will walk you through standard import templates so nothing gets lost in the shuffle.


Step 2: Rebuild Pages in Minutes with AI

Instead of recreating your landing pages from scratch, use InEvent’s AI Website Builder to auto-generate branded event sites. You can match past layouts, or take the opportunity to upgrade to mobile-first, accessibility-compliant designs. No code needed.


Step 3: Map CRM Integrations for Real-Time Sync

If you’ve used basic CRM exports in Swapcard, InEvent unlocks the next level: live data sync to Salesforce, HubSpot, Marketo, or Dynamics. You can segment leads by session attendance, ticket type, or even badge scan—and push them directly into your pipeline with full context.


Step 4: Set Up Onsite Execution

Swapcard doesn’t offer native onsite support. InEvent does. You can launch self-check-in, QR code scanning, and badge printing with Zebra hardware or iPads—without needing a third-party integration. If you need help, InEvent’s team can guide you through setup, or provide onsite support as a service.


Step 5: Customize Your Experience

Build a fully branded mobile app, customize your registration form, and launch event emails using your domain, logos, and styling. InEvent’s platform is white-label by design—no "powered by" footers or vendor-imposed design restrictions.


Step 6: Test Everything in Sandbox Mode

Before going live, use InEvent’s sandbox environment to preview every touchpoint: registration flows, badge logic, app experience, and post-event dashboards. You’ll also get access to live chat, onboarding videos, and 1:1 guidance from your assigned CS lead.

Step Into the Event OS Era

Swapcard helped teams deliver sleek virtual and hybrid experiences. But if you’re scaling up, managing onsite logistics, or integrating with enterprise systems, it’s time to move beyond surface-level engagement.

InEvent gives you the platform power without the bloat:

  • Build branded pages, forms, and mobile apps in minutes

  • Sync live attendee data into Salesforce, HubSpot, or Dynamics

  • Run in-person events with native badge printing and check-in

  • Scale your program—not your vendor list

Book a demo today and let’s make your following event stack future-ready.

Frequently Asked Questions: InEvent vs Swapcard

1. Does Swapcard support badge printing or onsite check-in?

No—Swapcard does not natively support badge printing or onsite check-in. These services require third-party integrations or partner support.

2. Can I run onsite-only events with Swapcard?

Swapcard is optimized for hybrid and virtual formats. It lacks native support for physical event execution like ticketing, kiosk check-in, or in-person credentialing.

3. Does InEvent offer mobile app customization?

Yes. InEvent offers fully white-labeled mobile apps, including custom branding, navigation, features, and domain control—designed to match your event or agency identity.

4. Can I migrate from Swapcard without losing attendee data?

Absolutely. InEvent’s team helps you securely import attendee lists, engagement history, and registration data as part of your onboarding process.

5. Is white-labeling included in InEvent pricing?

Yes. Unlike many platforms where branding is a paid add-on, InEvent includes full white-labeling across websites, mobile apps, emails, and check-in screens.

6. Can InEvent sync registration data to HubSpot or Salesforce live?

Yes. InEvent supports real-time two-way sync with CRMs like Salesforce and HubSpot. This includes session-level tracking, lead qualification, and campaign attribution.

7. Does Swapcard integrate with CRMs?

Swapcard offers some CRM integrations, but they’re often limited in scope or require middleware tools. InEvent offers deeper, native CRM syncs.

8. Can I test InEvent before committing?

Yes. You can use a sandbox environment to explore the full platform before making a purchasing decision. It’s a great way to align stakeholders and test flows.

9. Is InEvent suitable for agencies managing multiple clients?

Definitely, you can create separate branded environments, assign granular admin roles, and reuse templates—making it ideal for agency scalability.

10. Do I need IT support to set up InEvent?

No. While IT support can help, most teams launch with InEvent using our onboarding specialists, templates, and no-code builders.

Recent materials

  • All categories
  • E-books
  • Articles
  • Videos
  • Webinars

The complete platform for all your events

Pedro Goes

goes@inevent.com

+1 470 751 3193

InEvent InEvent InEvent InEvent

We use cookies to improve your website experience and provide more personalized services to you across our platform.

To find out more about the cookies we use, see our Privacy Policy.