A Comprehensive Guide For Event Staff: Time Tracking for Employees

A Comprehensive Guide For Event Staff: Time Tracking for Employees

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Posted on April 28, 2023

In today’s fast-paced world, businesses need to be productive to remain competitive, and time tracking plays a crucial role in that. Time tracking is recording the time employees spend on different tasks, projects, or activities. This helps employers monitor their employees’ productivity, identify inefficiencies, and optimize time and resources.

In this article, we will explore everything you need to know about time tracking for employees, including its benefits, different types of time tracking methods, and best practices.

Benefits of Time Tracking for Employees

Time tracking offers numerous benefits for employees and employers alike. Some of these benefits include:

1. Increased Productivity

Time tracking helps employees to focus on their work and avoid distractions. It also allows employers to identify and eliminate unproductive activities, thereby increasing productivity.

2. Accurate Billing and Payroll

Time tracking helps employers to bill their clients and pay their employees accurately; this way, tracking billable hours is much easier and more accurate. This applies especially when payroll software is integrated.

For instance, when using time tracking in conjunction with payroll software, employers can efficiently create pay stubs for employment.

3. Better Project Management

Time tracking provides employers with data on how long it takes to complete specific tasks and projects. Defining a project scope helps them plan, manage time and allocate resources effectively, improving project management.

4. Compliance with Labor Laws

Time tracking helps employers to comply with labor laws regarding overtime, breaks, and working hours. It ensures that employees are well-rested and are compensated fairly for their time.

Different Types of Time Tracking Methods

Employers can use several time-tracking methods to monitor their employees’ time. Some of the most common ways include:

1. Manual Time Tracking

Manual time tracking involves employees recording their time manually using paper, spreadsheets, or a timecard calculator. It is simple and inexpensive but prone to errors and time theft.

2. Punch-In/Punch-Out Time Tracking

Punch-in/punch-out time tracking involves employees using a physical or digital device to record their time when they start and finish work. It is more accurate than manual tracking but costly to set up and maintain.

3. Biometric Time Tracking

Biometric time tracking involves using biometric data such as fingerprints or facial recognition to record employees’ time. It is the most accurate method but expensive to set up and maintain.

4. Automatic Time Tracking

Automatic time tracking involves using software to monitor employees’ computer or mobile usage and record their time automatically. It is accurate and requires minimal employee input but can raise privacy concerns. Aside from tracking, you can also easily identify how much investment your employees need with an employee cost calculator.

Best Practices for Time Tracking

To get the most out of time tracking, employers should follow these best practices:

1. Set Clear Expectations

Employers should set clear expectations for their employees regarding time tracking. They should explain why time tracking is necessary, what data will be collected, and how to use it.

2. Choose the Right Method

Employers should choose a time-tracking method that suits their business needs and budget, such as time clocks, time sheets, employee time tracker, cloud-based systems, etc. They should consider accuracy, ease of use, and cost.

3. Train Employees

Employers should train their employees to use the time-tracking method they choose. They should provide clear instructions, answer questions, and provide ongoing support.

4. Be Transparent

Employers should be transparent about using the data collected through time tracking. They should communicate with employees regularly and address any concerns they have.


Is time tracking legal?

Yes, time tracking is legal as long as it complies with labor laws and respects employees’ privacy.

Do all businesses need to track their employees’ time?

No, not all businesses need to track their employees’ time. 

Can time tracking improve employee morale?

Yes, time tracking can improve employee morale if we use it to identify inefficiencies and improve productivity rather than micromanage employees.

What is the most accurate time-tracking method?

Biometric time tracking is the most accurate method, using biometric data such as fingerprints or facial recognition to record employees’ time.

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