Light option for 250 attendees.
Standard option is made for 500 attendees.
Large option package for more than 500 attendees.
starting from
I Want ThisAdd a resource that can build, design and configure InEvent on your behalf.
Applicable to InEvent Pass, Registration, Compliance and Live modules.
Resource |
per hour Minimum package: 4 hours |
Definition of Scope of Work |
Provide live support from a live video conferencing room |
Upload assets to the InEvent platform | |
Configure menus and labels based on documentation | |
Manage live event and make changes on the go |
You may add certified professionals to your bundle to benefit from on-site support staff.
Currently only available in the Elite Bundle.
Resource |
per day up to 8 hours per extra hour over 8 hours How to calculate: one day for travel, event days, plus one day for travel. Example: an event happening May 8th and 9th, fee must be paid for 4 days. |
Accommodation |
per day or included in your hotel block |
Transportation |
If booked more than 3 months before the event: Flat fee of If booked less than 3 months before the event: Flat fee of |
Add a 50% fee to the listed prices if dues are not paid until the event start date.
Definition of the On-Site Technician Scope of Work |
Set up the hardware and software |
Train the staff | |
Support the staff throughout the event with any questions regarding the software/hardware | |
Fix any technical issue with the hardware | |
Wrap up and ship the equipment back |
Add an asset to help you on the registration process onsite, including managing the registration and backend requirements.
Resource |
per day |
Definition of Scope of Work |
Assist with registration of new attendees as they arrive |
Check-in registered guests on the InEvent platform |
Add a photographer to use InEvent Photo Match AI on your event, perfect for social media, marketing, or activations.
Resource |
per day up to 8 hours |
Definition of the Photographer Scope of Work |
Provide and handle photo equipment |
Event coverage and/or photo booth set up | |
Technical adjustments such as: camera positioning, settings and exposure, ect | |
Post-processing images for better coloring, retouching and corrections (no custom designs or branding) | |
Deliver final set of images to the InEvent Photo Match AI |
Regions we currently ship to and the necessary time between order and delivery for each.
USA |
15 business days delivery lead time |
Europe |
15 business days delivery lead time |
Asia & Pacific |
20 business days delivery lead time |
Various options are provided in order to get your bundle delivered to your event location.
USA based rates. Prices varies for other countries.
Ground Transportation |
per box per way |
Air Transportation |
per box per way |
Various options are provided in order to get your bundle delivered to your event location.
Country |
Continent |
Tier |
Price |
Austria |
Europe |
Tier 1 |
|
Belgium |
Europe |
Tier 1 |
|
Bulgaria |
Europe |
Tier 1 |
|
Czech Republic |
Europe |
Tier 1 |
|
Denmark |
Europe |
Tier 1 |
|
Finland |
Europe |
Tier 1 |
|
France |
Europe |
Tier 1 |
|
Germany |
Europe |
Tier 1 |
|
Hungary |
Europe |
Tier 1 |
|
Italy |
Europe |
Tier 1 |
|
Luxembourg |
Europe |
Tier 1 |
|
Netherlands |
Europe |
Tier 1 |
|
Poland |
Europe |
Tier 1 |
|
Portugal |
Europe |
Tier 1 |
|
Slovenia |
Europe |
Tier 1 |
|
Spain |
Europe |
Tier 1 |
|
Sweden |
Europe |
Tier 1 |
|
United Kingdom |
Europe |
Tier 1 |
|
Albania |
Europe |
Tier 2 |
|
Andorra |
Europe |
Tier 2 |
|
Canada |
North America |
Tier 2 |
|
Croatia |
Europe |
Tier 2 |
|
Cyprus |
Europe |
Tier 2 |
|
Estonia |
Europe |
Tier 2 |
|
Greece |
Europe |
Tier 2 |
|
Guernsey |
Europe |
Tier 2 |
|
Ireland |
Europe |
Tier 2 |
|
Jersey |
Europe |
Tier 2 |
|
Latvia |
Europe |
Tier 2 |
|
Liechtenstein |
Europe |
Tier 2 |
|
Lithuania |
Europe |
Tier 2 |
|
Moldova |
Europe |
Tier 2 |
|
Monaco |
Europe |
Tier 2 |
|
Norway |
Europe |
Tier 2 |
|
Romania |
Europe |
Tier 2 |
|
San Marino |
Europe |
Tier 2 |
|
Switzerland |
Europe |
Tier 2 |
|
United Arab Emirates |
Asia |
Tier 2 |
|
Vatican City |
Europe |
Tier 2 |
|
Australia |
Oceania |
Tier 3 |
|
Bosnia and Herzegovina |
Europe |
Tier 3 |
|
China |
Asia |
Tier 3 |
|
Faroe Islands |
Europe |
Tier 3 |
|
Gibraltar |
Europe |
Tier 3 |
|
Iceland |
Europe |
Tier 3 |
|
Isle of Man |
Europe |
Tier 3 |
|
Japan |
Asia |
Tier 3 |
|
Macau |
Asia |
Tier 3 |
|
Macedonia |
Europe |
Tier 3 |
|
Malta |
Europe |
Tier 3 |
|
Montenegro |
Europe |
Tier 3 |
|
Puerto Rico |
North America |
Tier 3 |
|
Serbia |
Europe |
Tier 3 |
|
Slovakia |
Europe |
Tier 3 |
|
Bahrain |
Asia |
Tier 4 |
|
Brunei |
Asia |
Tier 4 |
|
Israel |
Asia |
Tier 4 |
|
Jordan |
Asia |
Tier 4 |
|
Lebanon |
Asia |
Tier 4 |
|
Malaysia |
Asia |
Tier 4 |
|
Netherlands Antilles |
South America |
Tier 4 |
|
New Zealand |
Oceania |
Tier 4 |
|
Oman |
Asia |
Tier 4 |
|
Qatar |
Asia |
Tier 4 |
|
Saudi Arabia |
Asia |
Tier 4 |
|
Singapore |
Asia |
Tier 4 |
|
South Africa |
Africa |
Tier 4 |
|
Swaziland |
Africa |
Tier 4 |
|
Taiwan |
Asia |
Tier 4 |
|
Togo |
Africa |
Tier 4 |
|
Tunisia |
Africa |
Tier 4 |
|
Uganda |
Africa |
Tier 4 |
|
US Virgin Islands |
North America |
Tier 4 |
|
Vietnam |
Asia |
Tier 4 |
|
Anguilla |
North America |
Tier 5 |
|
Argentina |
South America |
Tier 5 |
|
Armenia |
Asia |
Tier 5 |
|
Aruba |
South America |
Tier 5 |
|
Azerbaijan |
Asia |
Tier 5 |
|
Bahamas |
North America |
Tier 5 |
|
Bangladesh |
Asia |
Tier 5 |
|
Barbados |
North America |
Tier 5 |
|
Belize |
North America |
Tier 5 |
|
Bermuda |
South America |
Tier 5 |
|
Bhutan |
Asia |
Tier 5 |
|
Bolivia |
South America |
Tier 5 |
|
Brazil |
South America |
Tier 5 |
|
British Virgin Islands |
North America |
Tier 5 |
|
Cambodia |
Asia |
Tier 5 |
|
Cape Verde |
Africa |
Tier 5 |
|
Cayman Islands |
North America |
Tier 5 |
|
Chile |
South America |
Tier 5 |
|
Colombia |
South America |
Tier 5 |
|
Costa Rica |
North America |
Tier 5 |
|
Cote d'Ivoire |
Africa |
Tier 5 |
|
Curacao |
South America |
Tier 5 |
|
Dominica |
North America |
Tier 5 |
|
Dominican Republic |
North America |
Tier 5 |
|
Ecuador |
South America |
Tier 5 |
|
Egypt |
Africa |
Tier 5 |
|
El Salvador |
Central America |
Tier 5 |
|
Guadeloupe |
North America |
Tier 5 |
|
Guyana |
South America |
Tier 5 |
|
Haiti |
Central America |
Tier 5 |
|
Honduras |
Central America |
Tier 5 |
|
India |
Asia |
Tier 5 |
|
Kuwait |
Asia |
Tier 5 |
|
Laos |
Asia |
Tier 5 |
|
Maldives |
Asia |
Tier 5 |
|
Martinique |
North America |
Tier 5 |
|
Mauritius |
Africa |
Tier 5 |
|
Mexico |
North America |
Tier 5 |
|
Mongolia |
Asia |
Tier 5 |
|
Morocco |
Africa |
Tier 5 |
|
Namibia |
Africa |
Tier 5 |
|
Nicaragua |
Central America |
Tier 5 |
|
Nigeria |
Africa |
Tier 5 |
|
Panama |
Central America |
Tier 5 |
|
Papua New Guinea |
Oceania |
Tier 5 |
|
Paraguay |
South America |
Tier 5 |
|
Peru |
South America |
Tier 5 |
|
Philippines |
Asia |
Tier 5 |
|
Reunion |
Africa |
Tier 5 |
|
Rwanda |
Africa |
Tier 5 |
|
Saint Lucia |
North America |
Tier 5 |
|
Senegal |
Africa |
Tier 5 |
|
Seychelles |
Africa |
Tier 5 |
|
South Korea |
Asia |
Tier 5 |
|
Sri Lanka |
Asia |
Tier 5 |
|
Suriname |
South America |
Tier 5 |
|
Tanzania |
Africa |
Tier 5 |
|
Thailand |
Asia |
Tier 5 |
|
Timor-Leste |
Asia |
Tier 5 |
|
Trinidad and Tobago |
South America |
Tier 5 |
|
Turks and Caicos |
North America |
Tier 5 |
The packages offered are exclusive to InEvent clients who have an active subscription. This ensures that only current subscribers can access these rental or purchase options, as part of their ongoing service agreement with InEvent.
Full payment for your order is required no later than 15 business days before the scheduled event date. This ensures we have sufficient time to process your order and prepare for delivery or setup. Please understand your rental will arrive late if payment is not complete by the above date.
Deadline: 15 business days
If you're submitting custom designs for pre-printed lanyards and badges, the designs must be sent to us at least 15 business days prior to the delivery date. To ensure compatibility, all designs must follow the specific dimension templates provided and be submitted in the .ai (Adobe Illustrator) format. If you are unable to submit using the format above, we can offer our Designer Services (extra fee) to complete this task for you. If the above deadline is not met, we will use solid colors instead of your custom design.
Deadline: 15 business days
If you wish to review samples of your final custom designs, please request them at least 15 business days before the delivery date. We encourage to start this process as early as possible to ensure enough time for any revisions or adjustments before production begins. No changes will be allowed once the deadline has passed.
Deadline: 15 business days
The items and quantities included in each bundle box are predetermined and cannot be changed. However, you may request alternative color or size options if available. Please inquire in advance to confirm any available variations.
Shipments to locations outside of Tier 1 and Tier 2 shipping zones will take longer to arrive. Please plan accordingly and allow extra time for delivery if your location falls into a different tier. For specific delivery estimates, feel free to reach out for clarification on shipping rates and timelines.
Upon receiving the rented devices, it is crucial for the customer to immediately inspect the entire shipment. This includes checking that all items are present and confirming that the devices are in proper working order. Prompt inspection helps ensure any issues can be resolved before the event begins.
The customer is responsible for returning all rental devices in the same condition as they were provided at the start of the rental period. Any damage or missing components may result in additional fees, so proper care and handling during the rental period are important.
The standard rental period lasts 7 days, giving you enough time to test the equipment for your event and return it without extra charges, provided it is returned on time. If you require the rental to be 10 days, the pricing is 50% higher than the base pricing.
The rental will arrive 2 days before the event. The rental period officially begins on the day of the equipment's arrival. This ensures that you have the devices in hand for testing, security and validation. You will receive a tracking number for your rental package once it has shipped.
If the rental equipment arrives before the scheduled date, you will not be charged any extra fees. The rental period will still begin on the initially scheduled arrival day.
If you need to extend the rental period beyond the standard duration, you can request an extension. This extended rental period will be billed separately, so please plan ahead if you anticipate needing more time.
Late fees will apply if the rental devices are not returned on time, unless you have arranged and paid for an extended rental period in advance. Be sure to return the equipment promptly to avoid additional charges.
Some bundle orders may be fulfilled by certified third-party providers. This means that while your order will be handled by trusted partners, it may not come directly from InEvent. Rest assured, all third-party providers meet our standards for quality and service.
A return label will be included inside your delivery box. This label must be used to send back any rental items, ensuring a proper return process. To return, pack the rental items in their original delivery box, seal the package, and drop it off at the nearest FedEx store.
If you'd like to recycle used badges and lanyards after your event, you may return them to us for recycling. Simply make a request, and we’ll provide further instructions on how to proceed.
Travel time for on-site technicians is considered part of their total labor hours. This means that the time spent traveling to and from the event location is included in the work schedule. When calculating labor costs, the hours spent on travel, as well as the actual hours worked on-site, are counted. It's important to account for this when planning the event schedule to ensure full coverage for technician support.
To ensure the appropriate allocation of on-site support, you must provide the full event schedule and expected labor hours for technicians at least 21 business days before the event. This allows us to properly prepare staffing and ensure all necessary arrangements are in place for smooth execution.
Deadline: 21 business days
Lodging for the Technician can be provided by the client or by InEvent. Pricing for the Technician lodging is listed on the page above. If the quote does not include lodging for the Technician, it means the client must provide lodging for the Technician.
Any extra items requested beyond the original box content will incur additional delivery fees, unless otherwise specified as free shipping. Be sure to confirm shipping costs when adding items to your order.
SW needed a partner to provide the right technology to build fantastic event experiences. We looked at other platforms to compare the features, but InEvent kept rising to the top because the support is amazing. The flexibility, easy customization, and third-party integrations, including social media channels, are big ones with the InEvent platform. Since this pivotal turn, we now attain six-figure returns from events.
Ben Pidskalny, Vice President at SW Event Technology
For our first hybrid event, we needed a platform that could support our small team. We built a website that allowed us to accept and manage registrations and payments, including managing the event on-site with a powerful mobile app. Attendees could also network with one another using the app. The InEvent customer support team was on standby before and during the event to provide five-star service. This was an all-in-one solution that delivered a highly successful event.
Charity Araoz, Global VP of Marketing at PCS Software Inc
InEvent was an amazing partner in our registration process. The platform is incredibly easy to use, with a range of scalable options that fit our event needs perfectly. One feature we loved was the ability to effortlessly upload and share photos, which made engaging with attendees even more personal. Their attention to layout and user experience was outstanding, ensuring a seamless interface. The onsite support was fantastic, especially in delivering attendee badging smoothly. The service from start to finish exceeded our expectations. Highly recommended!
Kara Dao, Chief Operating Officer